Accounts Payable Manager

The Accounts Payable Manager is responsible for managing and monitoring invoice processing and has working knowledge of the end-to-end purchase to pay cycle and its processes. The successful candidate will assist the Director P2P in providing guidance to the day-to-day operations of the AP team in a growing company. The individual must be capable of performing a high level of analysis to support ad hoc requests and projects and demonstrate history of process improvement to include AP & Bank Automation. In addition, they will be responsible for monitoring the accuracy of the AP Aging and ensuring all expenses are captured via the ERP system.

This position supports the development of AP reporting, process improvement, and standard operating procedures to support changing business demands while maintaining high quality standards and appropriate internal control safeguards. This will be a key focus of the position – driving improvement and change to support growth.

Typical duties include, but are not limited to :

Coordinate the full cycle of invoicing for corporate and branch locations with a focus on accuracy and timeliness of invoicing.

Responsible for coordinating the processing of a high volume of invoices for multiple jobs across multiple states.

Review and ensure proper documentation, correct coding, to allow for the ability of vendor payments.

Produce, Report and Track AP Aging, KPI's and correlate payment strategies to achieve working capital targets.

Interacting with managers, vendors, and others to resolve issues.

Tracking and resolving outstanding payment issues and reconciling vendor statements monthly.

Processes employee reimbursements via expense reports / Ramp.

Responsible for the weekly payment run and converting vendors to ACH.

Prepare and maintain vendor files for year end 1099 reporting validation.

Reviews outgoing wire payments, checks and ACH for various transactions with appropriate coding & establish review / approval process.

Support month end activities including accruals, AP subledger to ledger reconciliation and open purchase order analysis.

Minimum Requirements :

Bachelor's Degree in related field of study and or 3-5 years of experience in Accounts Payable. Two-Three years of experience in managing others.

Strong knowledge and experience addressing a broad range of accounting matters, ensuring it is processed in compliance with established internal controls.

Strong analytical skills to correctly grasp and communicate data and analyze and reconcile accounts.

Experience with ERPs such as Sage Intacct

Construction Industry experience is a plus.

Experience with Automated Clearing House (ACH)

Advanced computer skills with an emphasis in Excel to include VLOOKUP's and pivot tables

General knowledge of accounting principles.

Ability to analyze problems and actively strategize to resolve them, pay attention to detail, and excellent organization and communication skills.

Results oriented with the ability to juggle multiple tasks and handle multiple deadlines while working cross-functionally at all levels of the organization, whether internally or externally.

Flexible and comfortable in a dynamic, fast-paced environment and can prioritize focusing on the important, not just the urgent.

Ability to communicate in English both verbally and in writing.

Must be authorized to work in the United States.

Preferred qualifications include :

Understanding of the end-to-end purchase to pay cycle and its processes.

Ability to prioritize, plan, organize and follow through on a variety of tasks and assignments effectively.

Detail-oriented and well organized.

Proven ability to deploy procedures and policies while working well with others.

Demonstrated ability to develop and mentor staff, driving performance excellence and accountability within the Accounts Payable team.

Must pass pre-employment drug screen and background check.