Administrative Assistant III

Executive Assistant

Provides standard administrative and staff support services to the Planning and / or sales department in a professional manner, maintaining confidentiality

Compile and prepare PowerPoint presentation content for designated meetings

Attend meetings to set up and run the PowerPoint presentation

Manage schedule / calendar, independently schedule appointments and conference calls, and originate meeting invitations

Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary

Prepare agendas, secure facility / location, take minutes and distribute as necessary

Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes

Make copies of correspondence or other printed materials as necessary

Update and maintain key spreadsheets, contact lists, and various department reports

Research and gather information from various internal / external sources

Review, sort and route incoming / outgoing mail, faxes

Prepare expense reports and check requests

Organize and maintain department files

Maintain and order supplies within budgetary and departmental guidelines

Perform special projects as requested

Strong organizational skills with ability to manage multiple projects simultaneously

High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

Ability to learn other software programs as required

Background in executive secretarial area and / or office management

Strong time management and communication skills

Strong attention to detail

Ability to write reports, business correspondence, and procedure manual

Associate's degree (A. A.) or equivalent from two-year college or technical school

6 years related experience and / or training