Payroll Administrator

Job Description

Job Description

For immediate consideration contact Lisa James at (859)788-3684

Payroll Administrator

Out client seeks qualified candidate for this key role which is open do to continued company growth

Oversees end-to-end payroll processing for a workforce exceeding 750 employees across various business entities. Ensures timely and precise data entry, validates payroll reports, and corrects discrepancies to maintain accuracy. Manages special payroll runs and adjustments outside the regular cycle, and supports the administration of wage garnishments.

Verifies benefit-related transactions such as retirement and health savings contributions, and maintains documentation for payroll procedures, updating standard operating protocols as needed. Conducts thorough audits of employee records to confirm compensation, deductions, and personal details.

Calculates earnings in alignment with company guidelines and labor laws, and serves as a key resource for resolving complex payroll inquiries. Provides clear communication of payroll policies and responds promptly to employee concerns.

Supports compliance efforts through regular audits for tax filings, workers’ compensation, and benefit plans. Maintains confidentiality of sensitive employee information. Manages tax setup and documentation across multiple jurisdictions, monitors system cases for tax-related issues, and performs quarterly reviews of state and local tax data.

Acts as a secondary approver for payroll in the absence of the payroll manager, ensuring continuity and compliance in payroll operations.

Full Cycle Payroll, Multi-state Payroll, Payroll - 101 - 500 Employees, ADP Workforce Now, Payroll, UKG Pro

5+ years of progressive payroll experience, with at least 3 years in a senior or lead role .

Proven experience managing multi-state payroll processing , including understanding of state-specific tax laws, wage and hour regulations, and compliance requirements.

Hands-on experience with payroll systems such as ADP, UKG, Workday, Paychex, or similar platforms.

Strong knowledge of federal, state, and local payroll regulations , including FLSA, garnishments, and tax filings.

Experience coordinating with HR, Finance, and Benefits teams to ensure accurate payroll and reporting.

Demonstrated ability to handle complex payroll scenarios , such as bonuses, commissions, retroactive pay, and off-cycle payments.

Experience with quarterly and year-end reporting , including W-2s, 1099s, and payroll audits.

Familiarity with payroll accounting and reconciliation processes.

Prior involvement in system implementations or upgrades is a plus.