Administrative Assistant

Administrative Assistant opening at our corporate office located in Norfolk, Virginia.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

General Administrative Duties

• Provide high-level administrative support to include : excellent typing skills; letter & email preparation; editing & proofreading all documents for appropriate grammar, punctuation, and spelling; database entry and file setup, maintenance, organization & auditing; performing research; printing, scanning, faxing, & filing documents; provide general IT troubleshooting support for agents; scheduling & reserving conference and / or video calls; handling information requests; updating reports
• Knowledge of electronic office equipment (computers, printers, copiers, scanners, etc.) and software (MS Office suite, Internet, Adobe Acrobat, RingCentral, MRI, Intact, Buildout, Snag It, REIN MLS, Retail Lease Track, and any other program that may be assigned)
• Process & distribute departmental incoming and outgoing mail; operate mailroom equipment, as needed
• Prepare and circulate expenses reports, as needed
• Secure signatures on documents and notarization from Notary within office, as required
• Run Equifax credit reports, as needed
• Coordinate all aspects (catering, room reservation, communication, AV equipment, etc.) of monthly Sales, Leasing & Brokerage meeting and other departmental meetings, as needed
• Ordering office equipment & business cards for department, as needed
• Provide backup support for administrative team during PTO, illness, and vacancy, as needed
• Any other duties as assigned

Key Responsibilities

Review and process paperwork for disbursement of funds related to commissions and improvement allowances

Build and maintain marketing materials in electronic and physical form; distribute marketing materials, mailers, and eblasts, as required

Administrative Duties

SKILLS / QUALIFICATIONS

EDUCATION AND TRAINING