Business Services Coordinator

University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Colorado Area Health Education Center

Job Title : Business Services Coordinator

Position # : 00739827 - Requisition # : 37315

Job Summary :

The Colorado Area Health Education Center (AHEC) is seeking a detail-oriented and proactive Business Services Coordinator to provide vital support in finance, administration, and event and program logistics. This position plays a key role in ensuring the smooth operation of statewide AHEC initiatives that support healthcare workforce development, education, and outreach in rural and underserved communities.

Key Responsibilities :

Financial Support (40%) :

• Assists in developing, forecasting, analyzing, and reporting on budgets for Colorado AHEC programs, events, SpeedTypes, and gifts.
• Tracks and monitors budgets for all Colorado AHEC supplies, programs, projects, travel, and events; assists with resolving budget-related issues as they arise.
• Maintains accurate budget and expenditure records in accordance with university standards and assists with financial audits.
• Independently determines appropriate account allocations for expenditures to ensure compliance with university policies and regulations.
• Performs procurement functions for the department, including processing purchase orders, Marketplace orders, and PCard transactions.
• Utilizes PCard and Marketplace systems to complete purchases, maintains appropriate backup documentation (e.g., receipts, emails, contracts), and ensures timely receiving and reconciliation of goods and services.
• Communicates with vendors to obtain quotes, collect documentation, and ensure proper setup in university systems.
• Ensures all purchasing and procurement activities are conducted in accordance with university and grant policies.
• Processes invoices, reimbursements, and payments for Colorado AHEC, including housing reimbursements for student found housing and housing or grant-related payments to regional centers.
• Initiates and tracks payment processes in Concur and Marketplace, following up with PSC and other stakeholders as necessary to ensure timely processing.
• Manages and maintains documentation for honoraria, ensuring appropriate information is collected and submitted for timely payment.
• Assists AHEC staff with travel planning, including submitting travel requests, preparing itineraries, and processing post-travel expense reimbursements.
• Reconciles departmental accounts and collaborates with the central finance office to resolve discrepancies.
• Supports financial operations such as billing, cash handling, deposits, accounts payable, and account management.
• Tracks incoming payments and follows up with payers as needed.
• Maintains knowledge of and ensures adherence to all applicable University of Colorado policies and procedures related to financial and administrative operations.
• Completes required training to stay current on university systems, processes, and compliance standards.
• Upholds confidentiality and proper stewardship of university and grant funds.

Operational Support (30%) :

Student Housing, Program, and Event Support (25%)

Human Resources (5%) :

Work Location :

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Work Environment :

This position is based in a standard office environment.

Why Join Us :

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including :

There are many additional perks & programs with the CU Advantage .

Qualifications :

Minimum Qualifications :

A combination of education and related technical / paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications :

Knowledge, Skills and Abilities :

Conditions of Employment :

How to Apply :

For full consideration, please submit the following document(s) :

1.

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.

Curriculum vitae / Resume

3.

Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to : Catherine Senior, catherine.senior@cuanschutz.edu

Screening of Applications Begins :

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by July 30, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range :

The starting salary range ( or hiring range ) for this position has been established as HIRING RANGE ($55,975 - $71,200)

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement :

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .

Application Materials Required : Cover Letter, Resume / CV

Job Category

: Business Services

Primary Location

: Hybrid

Department : U0001 Anschutz Med Campus or Denver - 20581 - ADM-VCHA-AHEC General Operatio

Schedule

: Full-time

Posting Date

: Jul 16, 2025

Unposting Date

: Ongoing

Posting Contact Name : Catherine Senior

Posting Contact Email : catherinesenior@cuanschutz.edu

Position Number : 00739827