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Production Administrative Coordinator (Bilingual - English / Spanish)

Production Administrative Coordinator (Bilingual - English / Spanish)

VIM Enterprises IncAurora, IL, US
10 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description : About the Role

We’re looking for a detail-oriented and bilingual (English / Spanish) Production Coordinator to support the efficiency and organization of our production operations. In this role, you’ll handle a variety of administrative, scheduling, and coordination tasks that keep our facility running smoothly. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment where clear communication and teamwork are essential.

Key Responsibilities

  • Support daily production operations by managing administrative and coordination tasks.
  • Procure supplies and run errands within a 30-mile radius of the plant.
  • Review forklift checklists, create work orders, and track maintenance and safety issues.
  • Verify invoices, packing slips, and expenses; resolve discrepancies promptly.
  • Manage and distribute PPE supplies to staff.
  • Assist with creating and updating warehouse SOPs and work schedules.
  • Coordinate on-site training and develop presentations for warehouse staff.
  • Monitor production reports and equipment usage; recommend efficiency improvements.
  • Serve as a communication hub between production, warehouse, drivers, and management.
  • Track and manage trailer movement using yard management software; conduct yard checks.
  • Perform real-time data entry using handheld devices or tablets.
  • Support a safe work environment through inspections, compliance checks, and safety promotion.
  • Complete other duties as assigned.

Requirements : Qualifications

  • High School diploma or equivalent required; additional education in administration or related fields preferred.
  • Bilingual proficiency in English and Spanish (written and verbal).
  • Authorized to work in the United States.
  • Reliable vehicle and clean driving record.
  • Prior experience in production, warehouse, or manufacturing preferred.
  • Strong organizational, problem-solving, and multitasking skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently and collaboratively in a fast-paced setting.
  • Commitment to safety and compliance with state / federal regulations.

    • Work Environment

  • Warehouse and outdoor settings with exposure to varying weather conditions and temperatures.
  • Interaction with moving vehicles, machinery, and allergen products.
  • Mileage reimbursement provided for work-related travel (per IRS mileage rates).

    • Benefits

  • Medical Insurance : Blue Cross Blue Shield PPO plan.
  • Dental & Vision Insurance : Affordable coverage through Mutual of Omaha.
  • Flexible Spending Account (FSA) : Pre-tax savings for eligible medical expenses.
  • Paid Time Off : Accrues to 3 weeks annually, plus 8 paid holidays.
  • Disability Insurance : Short- & long-term coverage through Mutual of Omaha.
  • Life & AD&D Insurance : Company-paid coverage, with voluntary options for employees and dependents.
  • 401(k) Safe Harbor : 3% company contribution after 6 months, regardless of participation.

    • Join Our Team if you’re a proactive, bilingual professional who enjoys bringing order and efficiency to a fast-moving environment, we’d love to hear from you. Apply today and become a key part of the VIM Team !

    #ZR

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