Coordinator, Purchasing - Internal Compliance

Coordinator of Purchasing

The College of Southern Nevada appreciates your interest in employment at our growing institution. We ask that you keep in mind the following when completing your application:

Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

The Coordinator of Purchasing will provide internal compliance and coordinate the College's Procurement Card (P-Card) program and will report to the Executive Director of Procurement and Auxiliary Services. This position will work to ensure that the Purchasing Department is in compliance with Federal and State requirements as well as Nevada System of Higher Education and College policies and procedures.

The coordinator will perform P-Card transaction reviews and assist the Purchasing Department in identifying areas where internal controls need to be defined or revised and will perform various types of reviews to ensure compliance with process, procedure, policy, and internal controls. In addition will be collaborative, while maintaining objectivity to ensure the best interests of the College are met.

Required Qualifications

• Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience.
• 3 years related professional experience.

Preferred Qualifications

• Professional certification such as CPA, CIA, CFE, or CISA.
• Experience in auditing and/or financial compliance.
• Experience in procurement related and/or accounts payable and receivable activities (e.g., administering solicitations, issuing purchase orders, contract administration, and review, reconciling ledger accounts, monitoring expenses, running reports, etc.).
• Experience in a higher education environment.
• Familiarity with procurement card programs and merchant category codes (MCCs).
• Experience with ERP systems (e.g., PeopleSoft, Banner, Workday).

The duties, knowledge, skills, and abilities for this position include, but are not limited to:

• Understanding of function and process of a P-Card program.
• Knowledge of various public procurement concepts.
• Knowledge of internal controls and the ability to analyze and apply.
• Ability to troubleshoot issues related to a P-Card program.
• Strong customer support skills.
• Knowledge of NRS and NSHE policy as it relates to purchasing.
• Ability to collaborate and build consensus with college departments and leadership.
• Fundamental knowledge of internal college ledger accounts (e.g., encumbrances, obligated amounts, state v non-state funds, etc.).
• Familiarity with an e-procurement system.
• Ability to use existing databases and to ensure data integrity.
• Demonstrated ability to work effectively with a diverse group of individuals in a manner that contributes to building and maintaining an effective and cohesive work team.
• Strong risk assessment, analytical, and problem-solving skills.
• Strong interpersonal skills and ability to communicate effectively, verbally and in writing with a variety of constituents.
• Excellent organizational skills under time sensitive conditions.
• Proficient in Microsoft Excel, Word, and Power Point.
• Experience extracting, organizing, analyzing, and reporting data.
• Experience working in financial ERP systems, such as Workday.
• Ability to conduct training sessions.
• Ability to handle confidential information with discretion.

Starting Salary Range

Administrative Faculty C - The Starting Salary is $68,063.

*This position is contingent upon ongoing and available funding.

Full-Time Equivalent

100.0%

Required Attachment(s)

• Resume/CV
• Cover Letter
• Contact information for three professional references (Name, email and phone number)
• Unofficial Academic Transcripts (Applicants who have earned their degrees outside of the United States must have their educational transcripts evaluated by an approved evaluator if their college or university is not listed in the most recent edition of the Higher Education Directory, published by Higher Education Publications, Inc. If you have any questions regarding this, please reach out to the Human Resources, Talent Acquisition & Classification team)

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.