Administrative Assistant II, General Education

Job Summary

The Administrative Assistant plays a pivotal role in supporting the daily operations of Academic Affairs, with direct support to the administration and faculty of the General Education Division. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with efficiency and discretion. This position reports to the Executive Assistant to the Vice President of Academic and Student Affairs.

As the first point of contact at the front desk, this role provides a welcoming presence for students, faculty, staff, and visitors, ensuring a positive and student-centered experience. Key responsibilities include maintaining accurate records, taking and distributing meeting minutes, coordinating events and meetings, and facilitating smooth communication across departments.

Success in this role depends on a proactive mindset, strong initiative, and the ability to leverage technology to streamline administrative processes. The ideal candidate is tech-savvy, resourceful, and committed to fostering a collaborative, well-organized, and service-oriented academic environment.

What We Offer

At the College of Eastern Idaho, we're dedicated to providing open access to affordable, high-quality education that meets the needs of our students, regional employers, and the community. To support our dedicated faculty and staff, we offer a comprehensive benefits package for qualifying employees :

• Affordable Health Plans : With three medical plan options, you can select healthcare coverage that best meets your needs. See rates here .
• Supporting Work-Life Balance : Earn sick leave with no accrual limit starting day one. Staff accrue vacation leave starting at 15 days a year with a tiered system (Faculty excluded from vacation leave).
• Retirement Savings : Faculty and exempt staff are enrolled in the Fidelity 401 (a)plan. Non-exempt or vested employees are enrolled in the PERSI base plan. View contribution rates here .
• Life Insurance : no-cost coverage for you and your dependents with the option to add more.
• Educational Savings : Significant tuition fee discounts for qualifying employees and their dependents.
• Exclusive Discounts : Enjoy local discounts on cell plans, movie tickets, gyms, and more.

We value your contributions and are committed to your well-being and success. Visit our Benefits Guide for more information : Benefits Guide Typical Job Functions

Serve as the primary front desk contact, greeting and assisting students, faculty, staff, and visitors with professionalism and warmth

Provide direct administrative support to the administration and faculty of the General Education Division

Coordinate calendars, schedule meetings, reserve locations, and assist with event planning and logistics

Record, prepare, and distribute meeting minutes with accuracy and attention to detail

Maintain organized and confidential records using cloud-based technology and digital filing systems

Respond to phone, email, and in-person inquiries in a timely and respectful manner

Assist with course schedule planning and related academic operations

Prepare and process purchase orders, invoices, expense reports, and other financial documentation

Monitor departmental budgets and support basic bookkeeping tasks

Compile and analyze data from various sources to prepare reports and summaries

Collaborate with internal departments and external partners to support academic initiatives

Ensure compliance with institutional policies, procedures, and applicable regulations

Support faculty and staff with administrative tasks and resource coordination

Uphold confidentiality and security of sensitive information and student data

Take initiative to improve workflows, streamline processes, and enhance service delivery

Perform other duties as assigned to support the mission and operations of the college

Minimum Qualifications

Additional Desired Qualifications

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Physical Demands and Work Environment

Employees work indoors and are protected from weather and / or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Onsite work is essential and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.

Background Investigations :

Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and / or motor vehicle background investigation depending on the position. Please refer to Policy 225 : Background Checks.

EOE / ADA - Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to qualified veterans under state and federal laws and regulations.

Link to Annual Security Report for CEI : https : / / www.cei.edu / students-right-know