Senior Billing Coordinator

Senior Billing Coordinator

Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities/Duties

Interface with attorneys, secretaries, clients and staff regarding billing matters

Compile, analyze and process a high volume of attorney bills to clients on a monthly basis

Review and edit pre-bills in response to attorney and secretary requests

Apply retainer/on-account funds as directed by attorney and as per Firm policy

Process write-offs according to Firm guidelines and policy

Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely manner

Submit invoices electronically, assisting with bill resolution as required

Review billing supporting documentation for accuracy

Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections

Create billing schedules and various billing analyses as required

Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments

Distribute monthly partner reports

Regularly review and update comments for reports distributed to the Finance Committee and Partners

Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues

Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances

Mentor and train new Billing Coordinators as directed

Assist with special projects as needed

Perform other duties as assigned

Required Skills

Ability to effectively present information verbally and in writing

Ability to use an accounting calculator

Proficiency in MS Office Suite, particularly in Excel

High level of proficiency with 3E

Ability to work independently with minimum supervision

Strong attention to detail

Excellent analytical and problem solving skills

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Flexibility to adapt to all work situations and work varied hours

Preferred Skills

Familiarity with E-billing Hub and Multi currency preferred

Required Experience

A minimum of 3 to 5 years of billing experience in a large law firm required

Preferred Experience

5 plus years of billing experience preferred

Required Education

High School diploma or GED equivalent

Preferred Education

Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience

Preferred Qualifications

Degree in Accounting preferred

Salary Information

NY only: The estimated base salary range for this position is $95k to $115k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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