Health & Safety Projects Administrator

Job Posting

General Purpose Of The Job :

To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.

Essential Duties And Responsibilities :

• Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department.
• Process assigned tasks within projected timeline.
• Meet or exceed designated chargeability and hours worked.
• Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt.
• Assist with scheduling travel, meetings and other delegated tasks.
• Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite Word, Excel, PowerPoint).
• Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to :
• Updating the Field Services Safety Systems information
• Assist with SafetyCulture platform management
• Grainger Equipment Inventory and Billing Summary
• Safety Training Records / Certification Management
• Incident / Injury Log Management
• Updating Measurable Safety Stats
• New Employee Onboard Training Certification Tracking
• Specialized Projects and Initiatives
• Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers).
• Maintain confidentiality and handle sensitive information with discretion.
• Provide support on moderately complex or difficult EHS projects and initiatives.
• Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices.
• Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.
• Establish and maintain cross-functional and positive working relationships and contribute to team efforts.

Skills And Abilities :

Equal Employment Opportunity :

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.