Accounting Specialist

Benefits : 401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

Summary of Job Responsibilities : Responsible for Accounts Payable and Accounts Receivable as described below and as requested by Supervisor; accurate data entry; and monthly invoicing. Makes routine choices within established procedures. Performs basic troubleshooting to reconcile account balances and inquiry to obtain missing information or verify unusual data. An intermediate level of computer skill is required, involving use of accounting and payroll software packages, and spreadsheets to enter, compile or extract data. Work is relatively independent, with supervision available to address non-routine questions.

ESSENTIAL DUTIES :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily

Accounts Payable :

Maintain system of obtaining vendor invoices to be paid

Receive and process vendor invoices and internal check requests, where applicable verify invoices for quantity, pricing, extensions, and discounts, obtain approvals from appropriate personnel for payment of miscellaneous invoices

Verify invoice coding to accurately distribute charges to general ledger

Maintain automatic payments and process payments when scheduled

Voucher invoices to accounts payable system in accordance with assigned vendor terms, maintain open invoice file for unpaid invoices, and required files for paid invoices

Weekly prepare report of invoices scheduled for payment, obtain approval from appropriate personnel, prepare printed checks, make online payments and assemble documentation as needed.

Maintain credit card details - including maintaining a current list of card holders and assigned credit limits, matching receipts to monthly statements, and proper general ledger account coding. Make and process online payments.

Assist as needed with weekly and performance metric and key indicator reports

Process mail as needed

Maintenance of petty cash account and reconcile monthly

Help with PO issues / receipts when needed

Accounts Receivable :

Review customer accounts weekly and coordinate with client to keep past due invoices cleaned up and issues resolved

Post AR invoices; applying appropriate sales tax

Process billing requests from Project Managers and Service Coordinator on a timely basis

Process deposit requests from Account Managers

Maintain all sales order files for open and closed sales orders

Maintain SOV’s needed for progressive billing projects

Make lien waivers when necessary

Post all billing for the month

Post Cash Receipts when necessary

RELATED DUTIES AND TASKS :

Duties and tasks are varied but standardized. Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required.

Non-Essential Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SKILLS / KNOWLEDGE :

Requires a general understanding of accounting principles commensurate with 2+ years of accounting training or experience

Ability to effectively communicate with other team members and management

Must have good verbal and written communication skills

Ability to work independently, exercise good judgment, and think quickly and intuitively to recognize and correct problems

Possess accurate data entry / typing skills, solid math skills, cognitive problem-solving skills, effective organization skills, and above average interpersonal skills

Must be proficient in Excel, Word, Outlook, and have the ability to learn industry-specific software

Salary Range : 49,920 – 66,560