Print Buying & Billing Specialist

Description

Join our Lettershop Division and play a key role in delivering high-impact direct mail campaigns for agency clients. We’re looking for a detail-oriented Print Buying & Billing Specialist to manage vendor sourcing, estimating, and billing for print and mail projects. This role focuses on obtaining competitive print solutions, managing vendor relationships, and ensuring accurate billing through our production management software, Midnight.

The ideal candidate thrives in a fast-paced production environment, has strong negotiation skills, and is eager to become our in-house expert on print buying, estimating, and billing.

Key Responsibilities

Print Buying & Estimating

• Act as the primary buyer for all outside print services, securing competitive bids and negotiating favorable terms with vendors.
• Build accurate cost estimates for print and mail projects using Midnight, ensuring timely delivery of estimates to internal client teams.
• Review project specifications to recommend efficient production methods, considering paper stock, color, finishing, and quality standards.
• Maintain a preferred vendor list and foster strong supplier relationships to ensure reliability and cost-effectiveness.
• Partner with the Production Manager to confirm specs, vendor costs, timelines, and budget requirements.

Billing & Invoicing

Systems & Process Support

Production Support

Skills, Knowledge & Expertise

Qualifications

Attributes We Value

Problem solver : Can troubleshoot pricing or billing issues quickly.

Trainer mindset : Willing to help others use Midnight effectively.

Efficiency-focused : Seeks ways to improve workflow and reduce errors.

Reliable & accountable : Meets deadlines and ensures financial accuracy.

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At AGP we are striving to build a diverse, inclusive, and equitable workplace. If you think this role sounds like you but your experience doesn’t align perfectly with every single qualification or skill in the description, please apply ! You could be just the person we are looking for to fill this, or other, roles!

Benefits, Rewards & Perks

We are friendly, smart, curious and passionate about what we do! Working here, you will also enjoy :

Allegiance Group + Pursuant partners with nonprofits and associations on fundraising, marketing, and technology solutions that inspire action and create a lasting impact.  We bring together more than 200 of the best strategists, fundraisers, developers, creatives, and analysts to help nonprofits and associations grow strategically and smartly with integrated digital and direct mail campaigns, award-winning websites and mobile apps, and custom fundraising software and loyalty programs.  Our company culture – and how we work with our clients – is built on these core values : Diversity, Equity, and Inclusivity; Accessibility; and Respect.

Other good things to know about Allegiance Group + Pursuant :