Legal Administrative Specialist

13th August, 2025

Are you an EA / AA with law firm experience?Do you enjoy supporting executives?Would you like to work with one of the top law firms in the US? If so, R & W Group has a great new opportunity! One of our favorite law firm clients is looking for an Administrative Specialist in San Francisco. In this role you would provide administration, organizational, technical, and project-based support to a Managing Partner, other attorneys, and other legal personnel time permitting.

Responsibilities include but are not limited to :

• Scheduling meetings and coordinating all aspects of those meetings, including but not limited to creating / editing PowerPoint slides and other information.
• Managing the Managing Partner's Outlook calendar.
• Coordinating in-person and video meetings; including reserving conference rooms, ordering meals, arranging for any IT equipment needed (i.e. laptop, projector, audio / video equipment), sending Outlook meeting requests, greeting clients, checking in guests in the lobby for large meetings, etc.
• Accurately coordinating travel arrangements via the firm's Travel department.
• Processing expenses in Emburse for expense reimbursements.
• Updating attorneys' contact lists as well as preparing, editing, and proofreading routine correspondence.
• Editing client prebills as directed and processing client billing in accordance with firm policies and procedures (in coordination with the Billing department).
• Assisting with ad hoc projects in coordination with other departments such as Finance & Accounting, Information Technology, Marketing, Talent, HR, etc. to accomplish assigned projects.
• Setting up new client matters; completing client label requests, requesting on-site / off-site client files from the firm's Information Governance and Conflicts & Client Intake departments.
• Performing a variety of administrative responsibilities to develop systems and processes to manage the work efficiently as well as providing general support as assigned.

Qualifications :

The anticipated base salary for this position is $67,500 to $95,000, depending upon experience.

As a nonexempt position, this position is eligible for overtime. The firm may provide a discretionary bonus annuallyGreat benefits including health insuranceApply online or register with us at www.r-wgroup.com.