Front Desk Coordinator

Job Description

Job Description

We are looking for an organized and detail-oriented Front Desk Coordinator to join a private equity firm on a contract basis in Los Angeles, California. This fully onsite role spans 1–2 months, with the possibility of extension based on business needs. The position requires someone who can efficiently manage front desk operations and assist with administrative tasks in a dynamic and fast-paced environment.

Responsibilities :

• Welcome and assist visitors with courtesy and ensure a positive first impression.
• Handle incoming calls using a multi-line phone system, directing inquiries and messages appropriately.
• Maintain the reception area in a clean and organized state, including monitoring office supplies and performing light administrative duties.
• Coordinate conference room scheduling and support staff with meeting preparations.
• Perform administrative tasks such as document preparation, filing, and accurate data entry.
• Assist with ad hoc projects and tasks assigned by management to support smooth office operations.
• Collaborate with team members to ensure efficient workflow and address day-to-day office needs.
• Previous experience in receptionist or front desk roles within detail-oriented service environments.
• Proficiency in managing multi-line phone systems and handling inbound calls.
• Strong organizational skills and attention to detail for maintaining reception and office areas.
• Ability to multitask effectively in a fast-paced setting and adapt to varying demands.
• Excellent communication skills, both verbal and written, for interacting with visitors and staff.
• Familiarity with scheduling systems and basic administrative tools.
• Demonstrated ability to maintain a detail-oriented approach and confidentiality in all tasks.