Convention Services Manager

Omni San Diego Hotel At The Ballpark

With miles of sandy beaches and a year-round average 70-degree temperature, there is no better place to live and work than sunny San Diego! Within this seaside paradise lies the newly renovated, four-star, Omni San Diego Hotel at the Ballpark; a place dedicated to providing a superior experience for both associates and guests. Omni San Diego's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. The Omni San Diego Hotel at the Ballpark's commitment to serve our associates and nurture their growth has led to the company's highest rating in associate satisfaction and an impressive internal promotion rate. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni San Diego Hotel at the Ballpark may be your perfect match.

Job Description

To facilitate all aspects of the conference / event including, but not limited to, banquet functions and meeting room arrangements with the meeting planner / client. The manager will serve as the liaison between the meeting planner / client and the hotel, ensuring that all information has been communicated correctly.

This role is eligible for Omni's Work From Home Program! Omni Hotels & Resorts values our associate's work / life balance and supports WFH options for our specific sales, service, revenue management and leader roles. After 90 days of employment, Convention Services Managers will be eligible to earn 1 WFH day. Please note, this program is at the sole discretion of the GM / DOSM, and has additional guidelines to adhere to.

Responsibilities

Prepare resumes for groups ten days prior to group arrival and review all details in weekly Staff Meeting.

Adhere to the Catering and Conference Services Department's standard operating procedures.

Help establish and maintain hotel's marketplace position at the city's most elite venue within social and corporate communities.

Follow the specific standard operation procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol.

Ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.

Proactively achieve consistently high Medallia scores through establishing a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client's expectations have been met.

Generate high revenue yielding business for all contracted rooms, function space, and catered events.

Conduct pre- and post-conference meetings when it is agreeable with the client.

Ensure all current and future client accounts are serviced in accordance with hotel standards.

Communicate with banquet managers for all related banquet functions, and communicate client requests to relevant departments.

Ensure banquet event orders are accurate and provide all relevant information to departments concerned 15 days prior to event start time.

Adhere to selling policies as set forth by the Director of Sales and Marketing.

Remain available to hotel managers while on property.

Be aware of departmental revenue and up sell at every possible opportunity.

Participate in all regular and operational meetings as required.

Coordinate all aspects of conferences as assigned by the Director of Sales & Marketing to include but not limited to : food and beverage requirements, timing of events, audio-visual requirements, special attention to guests, room @type allocation, rooming list, amenities, function room set up, group transportation, @type of check in, check out to include satellite check in, special meal requests, arrival / departure manifests, bag pulls, luggage storage, complimentary rooms, billing instructions, authorized signatures, room deliveries, telephone and internet requirements, box storage and delivery, power requirements, key requirements, expected food and beverage outlet usage, group hospitality / office / registration desk requirements, business center requirements, entertainment, leisure activities, dcor (to include floral) requirements.

Qualifications

Must be willing, and able, to work flexible hours to include weekends and holidays in order to meet the demands of a 24-hour operation

Must possess strong computer knowledge, with technical ability and / or aptitude to fully use Microsoft Office Suite and other management systems

Must have a minimum of 2-5 years experience in catering sales, or conference / convention services, preferably as a manager in a luxury hotel property

The ability to work with a multiplicity of clients on a high level

Polish and expertise with a hotel level guest experience

Demonstrated ability to exceed expectations for high-end clientele in a unique setting

Enthusiasm to explore opportunities to raise the bar on standards and quality of service

Based on prior experience, anticipate the needs of guests and clients

Ensure guest satisfaction along the pre-planning journey as well as the on-site stage

Execute brilliantly all aspects of functions

Communicate effectively with guests to engender confidence

Delphi or Equivalent Training

Bachelor's Degree in Related Specification (Preferred)

Certified Meeting Planner (Preferred)

Pay : $75,000 - $85,000 / annually. The pay scale provided is a range that Omni Hotels & Resorts reasonably expects to pay. Actual compensation offered may fluctuate based on a candidate's qualifications and / or experience.

Omni Hotels & Resorts is an equal opportunity / AA / Disability / Veteran employer. The EEO is the Law poster and its supplement are available using the following links : EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

Job Locations US-CA-San Diego