Senior Purchasing Coordinator, Purchasing Department

Who We Are : CAMBA is a community of staff volunteers clients donors neighbors and partners who work together to build an inclusive New York City where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in : Education & Youth Development Family Support Job Training & Employment Support Services Health Housing and Legal Services. We reach almost 80000 individuals and families including almost 13000 serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Program Overview

The purchasing department is responsible for addressing the purchase needs of all CAMBAs programs by adhering to funder and agency purchase regulations.

Position : Senior Purchasing Coordinator

Reports To : Senior Purchasing Director

Location : 1720 Church Avenue Brooklyn NY 11226

What The Senior Purchasing Coordinator Does :

• Follows CAMBAs Procurement Policy
• Researches and expands the agencys M / WBE vendor list selecting from the NY City and NY State databases
• Researches and expands the agencys Purchasing group vendors selecting from their catalogs.
• Attends M / WBE vendor recruitment events and conferences sponsored by CAMBA funding agencies.
• Interviews new vendors
• Creates new vendor accounts
• Assists with M / WBE contractual compliance
• Communicates with vendors to request required documents and reviews submitted documents for completion and compliance with procurement rules and regulations.
• Obtains signed letters of intent COIs and other required documentation.
• Maintains the vendor M / WBE Certificates and verifies M / WBE Status.
• Assists with keeping records on contract requirements regarding purchasing vendors and purchasing groups.
• Generates reports as needed
• Maintains up-to-date file system. Enters data into the purchasing system.
• Creates and facilitates procurement presentations and trainings on programs policies and compliance for staff and vendors. Assist vendors with procurement regulations processing and payments.
• Updates CAMBAs MWBE Vendor List / Preferred Vendor List
• Communicates and shares vendor information with CAMBA Staff
• Assists with purchasing / procurement support (i.e.-reconcile purchase orders and invoices).
• Maintains professional relationships with vendors.
• Complies with all Federal State City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable information.
• Maintains accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms Purchase Request forms.
• May track packages and follow up on back orders.
• May assist with following up on programs purchase request forms.
• May answers and screens incoming telephone calls as needed.
• Tasks may be modified expanded and / or assigned over time.

Minimum Education / Experience Required :

Preferred Qualifications :

Compensation : $55000- $60000 annually

When salary ranges are listed the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and includes but is not limited to experience education budget and / or program size internal equity skills and other factors that may be required for the position and organization.

Status : Full-time (35 hours per week)

Benefits : CAMBA offers a comprehensive benefits package including health insurance dental insurance 403(b) retirement plan with employer match paid time off (vacation personal and sick time) and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color people with disabilities and lesbian gay bisexual and transgender people are encouraged to apply. We consider all applicants without regard to race color religion creed gender gender identity gender expression national origin age disability socio-economic status marital or veteran status pregnancy status or sexual orientation.

Required Experience :

Senior IC

Key Skills

Order Management System,Microsoft Office,Inventory Control,Microsoft Access,Purchasing,Procurement,Microsoft Outlook,Microsoft Word,Supply Chain Experience,Microsoft Excel,ERP Systems,negotiation

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 55000 - 60000