Legal Team Assistant

Legal Team Assistant

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and / or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

Essential Functions

Provide administrative support to attorney teams office-wide, including, but not limited to, the following :

• Assist with printing and assembly of large print requests (i.e., trial exhibits);
• Scan and process third party vendor invoices;
• Process attorneys' expenses as needed;
• Ensure proper indexing and filing of both paper and electronic documents into the firm's official hard copy files and iManage database;
• Process new business intake requests from conflict search through issuance of engagement letter;
• Prepare materials for overnight / mail service deliveries;
• Create and maintain original and electronic client case files, including using appropriate recordkeeping software;
• Search and review electronic document files for specific requests and circulate to appropriate parties per instructions;
• Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives;
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

Additional Functions

Other related duties, as assigned. Main backup to the Receptionist and all front-end activities. Understanding of all Records processes.

Qualifications (Experience, Knowledge, Skills and Abilities)

Education :

Experience :

Knowledge, Skills, & Abilities :

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Compensation & Benefits

The salary ranges for this position apply to the respective listed locations. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and / or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimates of the current ranges for this position are :

For information on Fox Rothschild's compensation and benefits visit : Compensation & Benefits

Physical Requirements

Medium Work : Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and / or greater than negligible up to 10 pounds.

Visual Acuity : Worker is required to have close visual acuity to perform an activity such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Equal Opportunity Employer - vets, disability