HR Administrative Assistant (OnSite)

Job Description

Job Description

DEPARTMENT : Human Resources

FLSA STATUS : Non-Exempt

REPORTS TO : Senior HR Generliast

JOB SUMMARY :

Join our team as an Administrative Assistant supporting the Human Resources department with essential administrative, recruiting, onboarding and light finance duties. You’ll help ensure that our HR and finance workflows run smoothly—managing e-filing systems, scheduling interviews, coordinating new hire orientations, supporting everyday admin tasks, and assisting with basic financial documentation.

This is a hands-on, onsite role requiring strong organization, attention to detail, bilingual Spanish / English fluency and a service-oriented mindset.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Maintain and organize electronic filing systems for HR and finance documentation (Google Workspace Drive, ADP HRIS).
• Schedule candidate interviews, coordinate with hiring managers and send calendar invites.
• Assist in preparation and facilitation of new hire orientations and onboarding checklists.
• Perform general administrative support : data entry, form processing, meeting coordination, and calendar management.
• Provide basic finance support including vendor invoice organization, expense tracking, document routing and support for simple reports.
• Track key HR and finance deadlines, maintain calendars and reminders.
• Communicate professionally with applicants, employees and vendors regarding HR / administrative inquiries.
• Handle confidential employee and financial records with discretion and compliance.
• Support HR projects, employee engagement and departmental initiatives as needed

JOB KNOWLEDGE, SKILLS AND ABILITIES :

MINIMUM QUALIFICATIONS (Education, Experience, Certification) :

WORKING CONDITIONS :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

What We Offer

Competitive hourly wage (non-exempt).

Opportunity to gain HR and finance support experience in a growing organization.

A collaborative, bilingual workplace environment.