Purchasing Coordinator

Purchasing Coordinator ________________________________________ POSITION SUMMARY The Purchasing Coordinator performs a variety of purchasing functions to facilitate and support all requisitioning needs in a decentralized purchasing system. Assists in purchasing materials, supplies and services at the most favorable terms for Fujimi. This position is responsible for managing purchasing records, reports, requisitions, and inventory levels of purchased items according to documented specifications and quality system requirements related to purchasing functions. May qualify vendors, evaluate bids, and negotiate prices and terms for purchased goods and services. Position requires direct contact with internal customers, and external suppliers of goods and services. ESSENTIAL FUNCTIONS Deals effectively and assertively with all levels of people including professional phone etiquette with internal customers and external suppliers. This also includes the mental capability to conduct interpersonal interactions, make decisions, problem-solve, conceptualize, conduct research, perform math computations, operate computer hardware/software and work with interruptions and shifting priorities. Recognizes workload and effectively prioritizes various detail-oriented tasks to meet competing deadlines and demands in a timely manner. Evaluates, analyzes and acts on current issues, reaches sound conclusions and implements appropriate course of action with applicable approvals. Create purchase orders from internal purchasing requisitions. Confirms pricing, availability, delivery dates and freight arrangements for issued purchase orders. Assist all departments as needed in purchasing indirect materials and Maintenance Receivable orders (MRO) supplies. Enter direct materials' Certificates of Analysis (CofA) into Fujimi's incoming material control systems. Research and correct discrepancies between purchase orders and supplier invoices with Accounts Payable. Qualify and set-up new vendors in purchasing system and complete miscellaneous clerical duties. Effectively maintain purchasing records, reports, requisitions and inventory levels of purchased items according to documented specifications with consideration to quality system requirements. Complete all other duties as assigned. POSITION QUALIFICATIONS Competency Statement(s) Analytical Skills Ability to use thinking and reasoning to solve a problem. Decision Making Ability to make critical decisions while following company procedures. Honesty / Integrity Ability to be truthful and be seen as credible in the workplace. Interpersonal Ability to get along well with a variety of personalities and individuals. Judgment The ability to formulate a sound decision using the available information. Negotiation Skills Ability to reach outcomes that gain the support and acceptance of all parties. Organized Possessing the trait of being organized or following a systematic method of performing a task. Problem Solving Ability to find a solution for or to deal proactively with work-related problems. Research Skills Ability to design and conduct a systematic, objective, and critical investigation. Responsible Ability to be held accountable or answerable for one’s conduct. Strategic Planning Ability to develop a vision for the future and create a culture in which the long range goals can be achieved. Time Management Ability to utilize the available time to organize and complete work within given deadlines. SKILLS & ABILITIES Education High School Diploma or General Education Degree (GED) required. Bachelors degree preferred. Experience 1+ years of experience in a purchasing department or supporting a purchasing function is preferred. Computer Skills Strong knowledge of computer software programs including Microsoft Office Suite. Experience with electronic requisition/purchasing and inventory systems desirable. Certifications & Licenses Certified Supply Chain Professional (CSCP) desired. Other Requirements Must possess an eagerness to learn. PHYSICAL DEMANDS N (Not Applicable) Activity is not applicable to this position. O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day) Frequently: Stand, walk, sit, manually manipulate, reach outward, grasp, speak. Includes frequently lifting/carrying up to 20 pounds and pushing/pulling up to 25 pounds. Occasionally: Reach above shoulders, bend, squat or kneel. Occasionally will lift/carry up to 50 pounds and push/pull up to 40 pounds. Not Applicable: This position does not lift, push or carry more than 50 pounds. This position does not involve climbing or crawling. Other Physical Requirements: Ability to wear Personal Protective Equipment (PPE) - Safety Glasses WORK ENVIRONMENT & CONDITIONS Works primarily in an office environment with occasional exposure to manufacturing and warehouse environment. MENTAL OR VISUAL DEMAND Continuous visual attention and mental demand for various detail-oriented tasks with competing deadlines. Frequent interpersonal interactions involving negotiation, decision-making, problem-solving and conceptualizing. Conducts research, perform math computations. Fairly constant visual demand for operation of computer hardware/software systems. Deals with frequent interruptions and shifting priorities. ATTENDANCE Regular attendance is essential to the smooth operation of our company and shows respect for the organization and department personnel, including team members and the Purchasing Manager who may do your job in your absence. It is necessary for you to report to work regularly and on time. SAFETY Participate in the company’s safety culture by performing duties in accordance with acceptable, safe work procedures and Fujimi approved operating standards. FLSA STATUS Non-Exempt EEO CLASSIFICATION Administrative Support Workers The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. EEO Statement Fujimi Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.