JOB DESCRIPTION The Project Manager leads the planning, coordination, and execution of events from start to finish.
They work closely with clients, sales, and production teams to define technical and creative needs, secure resources, manage budgets and timelines, and oversee on-site operations to ensure flawless event delivery and client satisfaction.
CORE RESPONSIBILITIES Client & Sales Consultation – Partner with clients and the sales team to define production specifications, ensuring creative vision aligns with technical feasibility.
Technical Design & Planning – Specify lighting, audio, and video systems for events, and create detailed technical layouts using Vectorworks.
Resource Coordination – Secure and schedule internal staff, external vendors, equipment, trucking, and all necessary logistics for assigned events.
Labor Management – Book, schedule, and oversee all event labor, ensuring teams are properly staffed and prepared.
Cross-Team Collaboration – Work closely with the production team to ensure all projects are supported and resourced for success.
On-Site Leadership – Direct and manage all production teams during load-in, show execution, and load-out, ensuring smooth operations.
Project Oversight – Manage multiple events simultaneously while maintaining timelines, budgets, and quality standards.
Quality Assurance – Maintain oversight of all production details to guarantee exceptional client experiences and adherence to company standards.
Policy & Standards Compliance – Ensure all projects follow established company policies, safety protocols, and operational procedures.
DESIRED CHARACTERISTICS Industry Expertise – Strong awareness of event production technology, trends, and best practices.
Proactive & Self-Directed – Thrives in both structured corporate environments and fast-paced, entrepreneurial settings.
Proven Leadership – Track record of successfully managing and motivating teams of 10+ across multiple disciplines.
Local Market Knowledge – In-depth understanding of New York City event venues, logistics, and regulations.
Established Network – Strong relationships with event production professionals, vendors, and technical contacts.
BASIC QUALIFICATIONS Experience – Minimum of 5 years in event production account management or project management.
Technical Competence – Demonstrated ability to plan, specify, and execute all technical aspects of live event production.
Organizational Skills – Exceptional ability to manage multiple projects, budgets, and timelines simultaneously.
Client Service Focus – Committed to delivering outstanding experiences with a high degree of professionalism.
Problem-Solving Skills – Adept at anticipating challenges, troubleshooting issues, and ensuring seamless event execution.
Project Manager - Live Event Audio Visual • Brooklyn, NY, US
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