Admin Assistant II

Admin Assistant II

This position provides secretarial and administrative support for the Director of Measurement Services. On a daily basis you will interact with all levels of management, employees, and external parties. The desired candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This is an in-office work environment based out of our Downtown Dallas Office. You will be required to report to the office 5 days a week.

Key Roles & Responsibilities :

• Provides administrative support to Directors and additional Measurement management staff and provides backup support for Senior / Executive Administrative Assistants
• Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications
• Coordinate multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applications
• Utilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on time
• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures
• Performs all essential aspects and functions of the job as well as any other specific job requirements
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Initiates, compiles and prepares various weekly / monthly / quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Supports contact center by performing quality audits and supporting storm needs
• Manages the establishment, extensions and terminations of contact center agents

Skills :

Education and Experience :

Measures of Success :

Benefits :

Participation in benefit programs for employees in collective bargaining units is subject to the applicable collective bargaining agreement