Administrative Specialist

Job Description

Job Description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

Whitman, Requardt & Associates, LLP (WRA) is seeking a highly organized and experienced Administrative Specialist to support the administration of our Charleston office. The ideal candidate will have 5-10 years of progressive experience as an Administrative Specialist, preferably within the architecture, engineering, and construction (A / E / C) industry. This role involves managing a variety of administrative tasks to ensure the smooth operation of the office and the Construction Management and Inspection Division. This is an onsite position in our Charleston, WV office.

Responsibilities :

Office Support : Assist our management team in the day-to-day operations of WRA’s Charleston, WV office, supporting a team of 50+ office and field personnel.

Client Invoice and Billing : Prepare and submit client invoices, coordinating with Project Accountants, to ensure timely and accurate monthly billings.

Accounts Payable Support : Assist with coding expenses, including credit card transactions, truck leases and other direct expenses, ensuring proper documentation and alignment with contract requirements.

Construction Management and Transportation Design Division Support : Provide administrative support to field and office staff, including coordinating lodging, travel arrangements, and managing supplies and equipment needs.

Requirements :

• A minimum of 5 years of progressive experience in office operations and management support is required. Experience in the A / E / C industry preferred.
• Must have a high school diploma or state equivalent certification. Associate or bachelor’s degree preferred.
• Advanced knowledge of Microsoft Excel is required. Experience with accounting software or ERP systems is preferred.
• Strong proficiency in Microsoft Office Suite products (Word, PowerPoint, Outlook) required.
• Experience with Adobe Creative Suite a plus.
• West Virginia Division of Highway (WVDOH) experience a plus.
• Strong communication skills, professional demeanor and positive attitude
• Extremely detail oriented and highly organized with strong time management skills.
• Exceptional organizational skills, including electronic document management.
• Ability to multi-task, meet deadlines and adapt to changing priorities
• Demonstrated ability to work both independently and within a team.

Benefits :

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer :

WRA is an equal opportunity / affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

Position # : 2791

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