Real Estate Assistant Property Manager

Discover your next career at Mygrant Glass!

About Us:

Mygrant Glass was established in 1926, we've journeyed from a single location in California to becoming the largest independent wholesale distributor of automotive glass in the United States. Our enduring success is built on a foundation of unparalleled inventory, an extensive warehouse network, and uncompromising quality standards. We thrive on forming lasting partnerships that drive the success of our valued customers.

Real Estate Assistant Property Manager

Exempt

Reports To: Director of Property Management

ESSENTIAL JOB FUNCTIONS:

• Direct and manage all tenant relationsto resolve tenant concerns andmaintainhigh tenantsatisfaction,servingas the primary contact for tenant inquiries, work orders, and service issues
• Overseeallday-to-day propertyoperations,includingplanningtenant communications,makingrecommendationson operational improvements,and executing plansto resolve anytenantor operational issues.
• Managelease administration by preparing correspondence,analyzinglease abstracts,monitoringkey dates such as escalations, renewals, and options,making recommendations for action, and executing plans.
• Supervise compliance and recordsmanagement ofcontracts, certificates of insurance,vendor W-9sand related documents, exercising judgment to ensure legal and operational compliance.
• Overseeproperty compliance programs,including scheduling, managing, and independently ensuring completion of annualpropertyrequirementssuch assuch asfire equipment inspections, backflow certifications, and state mandates like energy benchmarking,making decisions to address any compliance gaps.
• Managetenantcommunications, includingcontact details anddeterminethe timing,content,and distribution ofproperty communications.
• Oversee financial processing,receivinginvoices,andensuringprompt processing bydeterminingpropercodingto the correct general ledger accounts,identifydiscrepancies, andapprovingpayment processing.Prepare the managementreportsdraft, highlighting key operational and financial trends for ownership review.

• Develop,prepare,andactively managethe annual operating and capital budgets, tracking variances and expenses against the budget.
• Direct and verify utility account management, ensuring property utility accounts are paid correctly andresolveany billing disputes or issues.
• Manageand review vendor service contracts including,coordinatingvendor services for maintenance, landscaping, fire protection, roofing, HVAC, and more.
• Direct emergency response operations, making time-sensitive independent decisions to protect property, tenant safety, andminimizingoperational disruption.
• Ensure property files on SharePoint are current andaccurateregularly.
• Other duties as assigned.

KNOWLEGE, SKILLS AND ABILITIES:

• Ability to communicate effectively, both verbally and in writing.
• Strong organizational and multitasking skills.
• Proficiencyin Microsoft Office (Word, Excel,PowerPoint)
• Proficiencywith usingYardiprogram.
• Ability toestablishand maintain productive working relationships with tenants, vendors, and staff.
• Ability to work extended hours as needed.

Qualifications and Education:

• Bachelor's degree in business, realestateor related field(or extensive relevant experiencein lieu of degree)
• 1-3 years of commercial property management experience

POSITION SUMMARY

The Assistant Property Manager provides administrative, financial, and operational support to the Property Manager for the real estate portfolio. This position assists in managing owned and leased properties, ensuring efficient operations, strong tenant relations, and compliance with corporate standards.

This role works closely with the Director of Property Management to ensure properties are well-maintained; tenants receive excellent service, and all operational, financial, and compliance tasks are completed accurately and on time. Responsibilities include assisting with tenant communications, coordinating maintenance requests, preparing documents and reports, supporting leasing activities, and helping enforce property policies and procedures. The Assistant Property Manager serves as a key point of contact for tenants, vendors, and prospective clients, contributing to smooth property operations and positive tenant relations.

Join our team:

We are a passionate and close-knit community of individuals who believe in the power of teamwork and provide friendly, knowledgeable, and prompt service. At Mygrant Glass, we don't just offer jobs; we offer opportunities to nurture your career with one of the nation's leading wholesale auto glass companies.

Benefits:

Health Insurance Flexible Spending Plan Health Savings Plan Dental Insurance

Vision Insurance Paid Time Off Paid Sick Time Paid Holidays 401K/with matching Overtime Pay (when offered)

"We do not accept resumes or applications submitted through recruitment agencies. All applications should be submitted directly by the candidate themselves. Additionally, if we were not aware of your agency’s involvement prior to receiving the resume or application, please understand that we will not be bound by any agency terms or conditions."

PHYSICAL DEMANDS:

This position requires close visual acuity to perform activities such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading; Ability to perceive the nature of sounds at normal speaking levels with or without correction, and making fine discriminations in sound; Exerting up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects; Must be able to remain in a stationary position and/or upright, for prolonged periods of time, traverse stairs, reach overhead, squat, bend, kneel, stoop, and crouch occasionally during 8-10-hour work shift.