Administrative Specialist-File Compliance Specialist

Salary : $23.89 - $33.80 Hourly

Location : Florida 32720, FL

Job Type : Full-Time

Job Number : 25-00828

Department : County Manager

Division : Recovery and Resiliency (CDBG-DR)

Opening Date : 11 / 07 / 2025

Closing Date : 11 / 21 / 2025 11 : 59 PM Eastern

Major Functions

This position will work in the Office of Recovery and Resiliency which is responsible for the administration of CDBG-DR funding. Primary responsibilities for this position will be to review environmental assessments for completeness and appropriateness, as well as Section 3 and Davis-Bacon auditing and reporting for construction activities. This is a fast-paced work environment.

This position is grant funded and will conclude when the scope of the position is no longer necessary.

Illustrative Duties

( Note : These are intended only as illustrations of the various type of work performed. The omission of specific duties does not exclude them from the position.)

• Analyzes data and makes recommendations based on analysis.
• Maintains, records, and preserves all official documents for compliance.
• Maintains a comprehensive records management system.
• Provides true and complete copies of all records requested.
• Prepares, coordinates and monitors assigned grants.
• Interprets operating policies.
• Reviews and answers correspondence.
• Coordinates and prepares annual and operational reports.
• Initiates projects and works independent of close supervision.
• Analyzes unit operating practices such as record keeping systems, overtime usage, forms control, personnel and budgetary requirements to create new systems or revise established procedures.
• Prepares reports including conclusions and recommendations for solutions of administrative problems.
• Represents division or activity head at meetings of civic organizations or County staff meetings.
• May be required to supervise subordinate staff.
• Performs special projects as directed.
• May be assigned to other county locations based upon operational needs.
• Attends work on a regular and consistent basis.
• Must adhere to federal, state, county, and local ordinances.
• Responds to emergency situations.
• Performs other duties as assigned.

Minimum Requirements

Six (6) years of administrative experience.

OR

Bachelor's degree in Business administration, Public Administration, Political Science, Social Services, or related field, and two (2) years administrative experience or equivalent experience.

A comparable amount of education, training and experience may be substituted for the minimum requirements.

Must possess a valid driver's license at time of hire.

Must obtain a valid Florida driver's license within 30 days of hire and maintain thereafter.

The preferred candidate, having met the requirements, will have knowledge of federal grant compliance, including Davis-Bacon Act, Section 3 Compliance, and HUD environmental standards preferred.

Knowledge, Skills & Abilities

ADA REQUIREMENTS

Physical Demands : Sedentary work. Ability to see. Ability to lift 10 pounds, carry, push, pull, handle, climb, crouch / kneel, reach; finger dexterity. Depending on assignment : Visual acuity (peripheral vision and depth perception) necessary to operate a motorized vehicle.

Environmental Demands : Inside work.

Mental Demands : Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions, and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

We offer a competitive and comprehensive benefits package that includes :

HEALTH INSURANCE

RETIREMENT

SUPPLEMENTAL INSURANCE

PAID TIME OFF

HOLIDAYS

The County of Volusia observes the following holidays annually :

ADDITIONAL BENEFITS

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.

01

NOTE : Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.

02

Do you have at least six (6) years of administrative experience?

03

If you answered "Yes" to the previous question, please indicate the following :

(1) the number of years,

(2) position title

(3) brief description of your experience and

(4) the name of the agency / organization(s).

If you answered "No", please indicate N / A.

04

Do you have a bachelor's degree in business administration, public administration, political science, social services, or related field?

05

If you answered yes to the previous question, please indicate the area of the degree-example- business administration. If you answered no, please indicate N / A.

06

Do you have two (2) years of administrative experience??

07

Do you have a current valid Florida Driver's License?

08

If you answered no to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position?

09

Do you have any experience with CDBG, Grant compliance, Davis-Bacon Act, or Section 3? IF so, how many years?

10

Do you have any experience with environmental review? If so, how many years?

11

Do you have any experience with Davis Bacon, Section 3 or other HUD employment monitoring? If so how many years?

12

Do you have a comparable amount of education, training, or experience that may be substituted for the minimum requirements? If so, please indicate in detail what the comparable education, training, or experience is. If you have no comparable experience, please indicate N / A.

13

Where did you hear about this position?

Required Question