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Grant Administrator

Grant Administrator

BakerRipleyHouston, TX, US
30+ days ago
Job type
  • Full-time
Job description

Perform grant administrative and accounting duties including general ledger review , record and post Journal entries and accruals, perform monthly account reconciliation, run and review income statements, record monthly revenue , assist in annual audit , submit monthly billing report, and other related financial tasks.

  • Ensure all expenditures are posted for each billing period
  • Review and research expense coding, as needed
  • Review general ledger for coding accuracy and initiate journal entries for corrections
  • Compile documentation and prepare adjusting journal entries for expense accruals
  • Prepare and submit monthly, quarterly and annual grant and contract billing reports and invoices to funding sources including providing service units and expenditures
  • Prepare regular reconciliations of accounts receivable balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending
  • Provide monthly expenditure GL reports and the summary reports to program staff
  • Prepare schedules, reconciliations, grant and contract close-out reports related to grant spending as well as review any contract close-out reports or other summaries related to grant and contract spending
  • Review reconciliations prepared by other Grant Administrators of balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending required for the Agency’s annual audit
  • Maintain grant and contract billing files including; monthly billing documentation, reconciliations, invoices, budget and subsequent budget amendments, closeout and monitoring reports, as well as any significant grant and contract correspondence
  • Communicate with external contract managers as well as internal program managers / directors to facilitate appropriate contract spending, billing accuracy and timely payment. Furnish, revise and update internal and external reports as necessary
  • Contribute to team effort by accomplishing related results as needed
  • Prepare information for closing of monthly an annual accounting periods
  • Assist with other accounting duties and special projects as needed
  • Performs other duties as assigned