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Finance Coordinator-SAIL
Finance Coordinator-SAILColorado Staffing • Golden, CO, US
Finance Coordinator-SAIL

Finance Coordinator-SAIL

Colorado Staffing • Golden, CO, US
3 days ago
Job type
  • Full-time
Job description

Finance Coordinator-SAIL

The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for all things related to Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students in a variety of ways through programming, trainings, and engagement opportunities. SAIL coordinates a range of programs and activities to serve the university's student development and retention efforts. Additionally, the Associated Students Fee is distributed and reconciled through this department.

Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including but not limited to the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator provides assistance and resources to all students and the campus community. The SAIL Finance Coordinator aids the Director and the Associate Director with reports, data compilation, and transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice review and payment approvals, among others. This position serves as co-advisor to the Student Organizations Finance Committee and will oversee and be in frequent contact with all 180+ RSOs providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator will also manage the general administration of the office. Additionally, the position is responsible for various report extractions, accessing confidential records utilizing COGNOS, and providing overall office management. The Finance Coordinator may be required occasionally to work nights and / or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives.

Primary Responsibilities

  • Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines' travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries
  • Collect necessary documentation and information to create travel approvals and reports
  • Ensures Clery Act form submission compliance
  • Meets with student leaders and advisors to inform them of travel policy and regulations
  • Administrative oversite over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting
  • Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups
  • Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus
  • Oversite over Vivenue and the SAIL portion of building ticketing pages and managing accounts
  • Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments
  • Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL's financial policy and procedure guidelines for organizations spending
  • Pull data, create / write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment
  • Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily
  • Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts
  • Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions
  • Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals
  • Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity
  • Support the RSO Coordinator with SAIL Front Desk oversite

Additional Responsibilities

  • Support SAIL professional staff as needed in their financial and administrative responsibilities
  • Departmental event scheduling and support
  • Performs other duties as assigned

    • Minimum Qualifications

    Education and Experience :

  • Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience
  • 3-5 years of progressive experience working within a higher education setting; understanding of student services

    • Knowledge, Skills, and Abilities :

  • Thorough knowledge of financial policy needed to grant or deny requests
  • Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills.
  • Proficient computer skills with relational database systems.
  • Advance knowledge of MS Office Suite
  • Strong organizational, communication, and interpersonal relationship skills.
  • Experience providing an elevated level of customer service and managing escalations and conflict
  • Proven ability to de-escalate challenging situations
  • Multi-tasking and organizational skills with a high attention to detail
  • This is a full-time position that requires some flexible scheduling depending on time of year

    • Preferred Qualifications

    Education and Experience :

  • Bookkeeping or accounting experience
  • Base knowledge of diversity and equity principles
  • Experience creating reports and infographics

    • Knowledge, Skills, and Abilities :

  • Proficient with Workday Enterprise Management
  • Experience with Transact / Cashnet
  • Experience with Campus Groups platform or equivalent
  • Knowledge of Acrobat
  • Record keeping

    • Job Demands and Working Conditions

    Physical Requirements :

  • Limited physical activity required but will sometimes require event set up, walking, and / or extensive hours standing
  • Work requires limited travel

    • Potential Environmental Conditions / Hazards :

  • Very limited exposure to physical risk
  • Work is normally performed in a typical interior / office work environment
  • Work will sometimes require nights and weekends and an altered work schedule

    • Salary and Benefits

    $58,485 - $60,102 Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes :

  • Flexible health and dental care options
  • Generous sick / vacation time : 13 paid holidays per year - including a week-long winter break for entire campus.
  • Fully vested retirement plan on first day of employment, with generous employer contribution
  • Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
  • Free RTD Ecopass
  • All Mines employees also have access to https : / / stateofcolorado.benefithub.com / app / home through the State of Colorado and free tickets for Mines home games, as well as access to the state of the art https : / / minesathletics.com / facilities / student-recreation-center / 13 (fitness classes and training, swimming pool and more) and equipment rentals through the https : / / minesathletics.com / sports / 2016 / 7 / 10 / outdoor-recreation-home.aspx.
  • We are proud to have recently opened an on https : / / www.mines.edu / human-resources / employee
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    Finance • Golden, CO, US