Purchasing Coordinator

Job Description

Job Description

POSITION SCOPE :

The Mary Campbell Center is first, last, and always home to 68 residents. The Purchasing Coordinator works as part of the team to achieve a truly homelike environment in which MCC residents live with respect, personal dignity, and independence to the fullness of their abilities. The Purchasing Coordinator is responsible for maintaining health care supplies and equipment as necessary and according to established procedures. The Purchasing Coordinator is charged with championing the Guiding Principles and mission of the Center, and must be a positive role model who works reliably, effectively, efficiently, and with respect for residents, staff, families, volunteers, donors, professional consultants, and the physical environment of The Center.

MINIMUM REQUIREMENTS :

The Purchasing Coordinator at the Mary Campbell Center must 1) be a good person of high character who demonstrates compassion and understanding, consistently works with a positive attitude and advocates effectively on behalf of residents who have varying degrees of disabilities; 2) possesses a high school diploma (or equivalent), 3) possess strong organizational skills and the ability to work independently, inter-departmentally, and under pressure with frequent interruptions; 4) have the ability to type accurately and efficiently, and utilize copier, fax machine and phone system; 5) have the ability to effectively utilize a personal computer with demonstrated knowledge in Window-based software programs including Word, Excel, Outlook, and other computer / internet technology; experience with Electronic Health Records systems a plus; 6) possess excellent verbal, written, and telephone communication skills; 7) have the ability to problem-solve and handle multiple tasks simultaneously; 8) have the ability to interact on a professional basis with all levels of personnel; and 9) maintain confidentiality in matters related to The Center.

ESSENTIAL FUNCTIONS :

Prepares purchase orders for supplies and or equipment for purchasing to maintain adequate quantities to meet needs of residents and staff. Regularly inventories and orders supplies. Orders special equipment as needed.

Unpacks and physically stocks supply rooms and nursing stations when delivered.

Inspects and verifies items received against packing slip; initiates request for vendors corrections.

Collaborates with supply vendors to ensure residents receive their enteral urological supplies monthly. Ensures that required physicians order verification forms are filled out by attending physician and faxed back to vendor / distributor, facilitating product delivery without interruption.

Ensures customer satisfaction and positive rapport with vendors.

Performs typing, filing, faxing and computer projects as needed. Utilizes computer system for various functions, including online ordering.

Completes all mandatory in-services and attends staff meetings as required.

Performs other duties as assigned.