Administrative Assistant to Chief Executive Officer

Sierra Executive Solutions, Inc. (SES) is a 3rd party search firm recruiting for a healthcare client company's Executive Administrative Assistant , reporting to the CEO.

About The Hiring Company :

The physician practice is one of Northern Nevada's largest, founded in 1996. Their unwavering commitment to patient health and community well-being is embodied by their team of over 25 fellowship-trained physicians, dedicated nurse practitioners, and nearly 80 diligent support personnel. With expertise spanning general, laparoscopic, robotic, bariatric, breast, colon, rectal, endocrine, oncologic, pediatric, thoracic, and trauma / critical care surgery, the organization continues to set the standard for comprehensive medical surgical care in the region.

Position Summary :

Join their dynamic team as an Executive Administrative Assistant, providing invaluable high-level support to the Chief Executive Officer (CEO) and senior leadership team. If you have a passion for efficiency and organization, we invite you to be an integral part of our success.

Essential Responsibilities & Functions :

• Offer exceptional administrative support to the CEO and assigned senior leadership team.
• Handle clerical and administrative tasks such as drafting correspondence, preparing reports, and managing documents.
• Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.
• Schedule and attend meetings on behalf of the leadership team, taking meticulous notes and recording minutes.
• Act as the point of contact for incoming communications and memos, determining priorities and efficiently distributing information as needed.
• Execute general office duties, including record maintenance, supply orders, and basic bookkeeping.
• Demonstrate the ability to remain completely confidential with patient and company information.
• Exhibit outstanding verbal and written communication skills.
• Demonstrate meticulous organizational abilities with impeccable attention to detail.
• Possess excellent time management skills, consistently meeting deadlines.
• Thrive in a fast-paced and occasionally high-pressure environment.
• Showcase extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Fulfill additional responsibilities as delegated by CEO, leadership team, and / or providers.

Requirements / Qualifications :

Bachelor's Degree required, although 10+ years of experience may be considered in lieu of degree

3+ years experience in an Executive Administrative Assistant role reporting to C-level professional(s)

Display proficiency in Microsoft Office Suite especially Excel, and QuickBooks with a capacity to quickly adapt to new applications.

Type at least 50 words per minute.

Known to be fast-paced, adept at multi-tasking, able to handle shifting priorities with ease

Physical Requirements :

Extended periods spent at a desk, working on a computer.

Capability to lift up to 15 pounds when necessary.

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Schedule :

Day shift

Monday to Friday

Ability to commute / relocate :

S. Reno, NV 89511 : Able to reliably commute or planning to relocate before starting work (Required)

Local No. NV candidates will be given preference

Work Location : In person