Manufacturing Operations Specialist

Job Description

We’re looking for a highly organized and proactive Operations Coordinator to support our Operations Supervisor in driving efficiency across all administrative, operational, project, and purchasing activities. In this role, you’ll be the go-to connection between departments, vendors, and customers — ensuring projects stay on track, deadlines are met, and clients receive exceptional service.

Responsibilities :

• Provide daily support to the Operations Supervisor and team with a variety of operational and administrative tasks.
• Collaborate closely with engineers to track project progress, timelines, and deliverables.
• Manage vendor communications, orders, parts, and services to ensure timely delivery for ongoing projects.
• Help maintain project schedules and follow up on action items from weekly production meetings.
• Monitor department performance metrics and vendor reliability to support operational improvements.
• Assist with purchasing and procurement to ensure all materials and services align with project needs.
• Maintain positive relationships with clients and staff, handling inquiries professionally and efficiently.
• Respond to customer emails regarding project updates and timelines.
• Organize and schedule meetings, presentations, and internal events; send reminders and prepare materials as needed.
• Manage appointments and calendars for supervisors and key stakeholders.
• Create and maintain accurate databases, records, and documentation (both electronic and paper).
• Support general office operations including filing, ordering supplies, and phone / email communication.

Qualifications :