Association Manager - Membership Organizations

Job Description

Job Description

Jaffe Management, a 50-person association management firm in New York City is seeking someone to serve as the association manager for one or multiple non-profit membership associations. He or she will have the responsibility for managing the association and all programs within the established guidelines and is responsible for all administrative and program responsibilities outlined below as well as all other duties required.

The successful candidate will come with a background in either association management, nonprofit leadership, and / or event planning. Key attributes we are looking for are someone who has exceptional communication skills, able to articulate the message of the client, a relationship builder, and has the ability to manage up as well as down.

Overall Leadership and Strategic Planning

Assist leadership in carrying out the organization's mission.

 Work closely with the Board of Directors on a daily basis to not only execute their priorities but to make suggestions and proactively find opportunities.

 Monitor and enforce the Association's policies and procedures.

 Prepare management reports for the Board.

Volunteer Management / Governance

 Work closely with Board Leadership.

 Assure organization's compliance with applicable laws and regulations.

 Serve as liaison to selected committees.

 Oversee the planning and administration of all Board Meetings

 Keep officers and directors informed of the operations of the organization.

 Work with association president and appropriate volunteers and staff to set meeting agendas

 Review meeting minutes completed by team members.

 Execute the decisions of the Board.

Financial Activities

 Prepare and monitor annual budget Treasurer.

 Review accounting reports and monthly financials

 Manage long / short-term investments w / Director of Finance and assist auditor as needed.

 Assist Treasurer as needed.

Event Planning

 Oversee and execute association meetings throughout the year including large Clinical Conference.

 Oversee / participate in on-site management of all events.

 On-site management at meetings and conferences, including Council meeting and assisting staff, volunteers and attendees as needed.

Fundraising & Development

 Works with leaders to ensure effective solicitation of funds industry and other interested parties.

 Establish plan to bring in non-dues revenue through sponsorships, partnerships and other funding streams.

Membership

 Develop member relations, respond to inquiries from the membership, maintain and improve channels of communication.

 Assist with member inquiries and maintain strong relationships with the membership.

Communications

 Review / input all other communication items as necessary.

 Develop communications channels through newsletters, emails, and social media.

 Oversee and maintain website on a regular basis.

This is not meant to be all-inclusive as other duties may be assigned.

Experience Required and Application Process

Work from Home but must be in the United States. Benefits include Health, Dental Insurance, four weeks' vacation, and retirement matching.

Occasional weekend and evening work is involved as well as up to 20% travel in the USA.

Bachelor's degree required and minimum of 10+ years related industry experience in association management, nonprofit management, or event planning.

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