HR Coordinator

HR Coordinator

Under supervision, the HR Coordinator performs moderate difficulty in human resources and administration and performs related work as assigned.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Assists the department in carrying out various human resource programs and procedures for all agency employees.

Assists employees with basic interpretation of agency policies and procedures.

Assists in administration of the compensation program; helps monitor the performance evaluation process.

Conducts or acquires background checks, employee eligibility verifications, unemployment claims.

Responsible for updating personnel information in ADP and corresponding software. Process invoices for payment, distribution of annual employee notices as required and assisting with benefits reporting requirements.

Participates in recruitment efforts for exempt and nonexempt personnel by attending job fairs and helps coordinate the use of temporary employees; maintains applicant flow logs.

Assist the on-boarding process by administering pre-employment tests and follow-up.

Assists in organizational training and development efforts.

Update I-9 termination spreadsheet and file I-9 accordingly.

Manages employee referrals and sign on bonus.

Maintains human resource information system records and compiles reports from the HRIS as needed.

Participates in administrative staff meetings and attends other meetings and seminars. Records minutes for staff meetings and submits to management team for review and approval.

Helps maintain company organization charts.

Create new hire personnel jacket and daily file maintenance.

Maintains high standards of confidentiality of all employee records and information.

Perform other miscellaneous duties, as assigned by supervisor or higher-level management personnel.

Qualifications

Advance the mission, values and philosophy of the Partnership for Children of Essex on behalf of staff, children, and families.

Bachelor's Degree

Must present a positive and professional image that reflects well on the Partnership for Children of Essex.

Knowledge of MS Office and Web enabled applications required.

Knowledge of office administration practices, i.e. word processing, spreadsheet, records management, recordkeeping, and filing procedures required.

Excellent communication, interpersonal, and organizational skills.

Must possess the ability to work independently and exercise sound judgment within established internal and external policies and procedures.

Exhibit excellent work ethics and commitment to job responsibilities and confidentiality.

Must possess a valid Driver's License.

Work Environment

This job operates in an office setting. Role will require the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, talk, and listen. This position requires the ability to occasionally lift office products and supplies, up to 30 pounds.

Position Type and Expected Hours of Work

This is a full-time position. Days of work are typically Monday through Friday. The hours will typically be from 9:00 a.m.-5:00 p.m. but may be adjusted as needed by the HR Director or higher-level management.

Travel

Minimal travel may be required.