Administrative Specialist-TECHNIUM

Job Description

Job Description

Title : Administrative Specialist

Reports to : Manager, Administration

Location : TECHNIUM USA, Inc. – Chicago

Hours : Monday through Friday, 8 : 00am to 5 : 00pm

Classification : Non Exempt

Travel : 5% or less

Salary : $70,000 annually based on 40 hours per week

Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing.

This position will provide administrative support to the Technium USA, understand the DMG MORI vision and mission, and actively pursue the extraordinary on a daily basis. This employee will be driven and eager to join a team that strives for excellence, accountability, and a service culture in an atmosphere of professionalism.

Essential Job Functions :

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include up to and not limited to :

• Providing administrative support to our department staff.
• Managing operating system (QuickBooks, OMS)
• Order processing (quoting, order entry, PO receiving and invoice processing).
• Checking account status, updating account information, entering new customer data into the system.
• Preparing sales reports and proposals.
• Developing and mailing correspondence, answering telephones, and filing (customer files, sales orders, invoices).
• Parts procurements and inventory tracking.
• Managing all shipping arrangements.
• Coordinating meetings / trainings.
• Maintaining presentable office space and office supplies.
• Alignment with internal accounting team
• Other duties as assigned.

Minimum Requirements :

Work Environment :

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands :

Frequent : Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.

Periodic : Standing, walking, bending, and stooping.

Occasional : Business travel. Lifting, pushing, and pulling objects.

We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform per-employment substance abuse screening.