Coordinator, Purchasing - P-Card

Coordinator of Purchasing

The College of Southern Nevada appreciates your interest in employment at our growing institution. We ask that you keep in mind the following when completing your application:

Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

The Coordinator of Purchasing will have the responsibility of coordinating the college's Procurement Card (P-Card) program and will report to the Executive Director, Procurement and Auxiliary Services. This position will assist in developing P-Card policies and procedures and will be responsible for ensuring policies and procedures are updated when necessary. This employee will be responsible for the daily administration of the P-Card program and will work with the Executive Director, Procurement and Auxiliary Services to gain approval for program changes and policy exceptions. This position will not be expected to supervise employees.

Required Qualifications:

• Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience.
• 3 years related professional experience.

Preferred Qualifications:

• Professional CPCP certification.
• Previous experience in procurement related and/or accounts payable and receivable activities (e.g. administering solicitations, issuing purchase orders, contract administration and review, reconciling ledger accounts, monitoring expenses, running reports, etc.).
• Previous experience in a higher education environment.
• Familiarity with procurement card programs and merchant category codes (MCCs).
• Experience with ERP systems (e.g., PeopleSoft, Banner, Workday).

The duties, knowledge, skills, and abilities for this position include, but are not limited to:

• Understanding of function and process of a P-Card program.
• Skills in contract review and/or online terms and conditions review.
• Knowledge and experience in public procurement concepts.
• Leadership qualities.
• Creating basic status reports from third party applications.
• Ability to troubleshoot issues related to a P-Card program.
• Strong customer support skills.
• Knowledge of NRS and NSHE policy as it relates to purchasing.
• Ability to speak in front of crowds for training purposes.
• Excellent writing skills.
• Ability to collaborate and build consensus with college departments and leadership.
• Fundamental knowledge of internal college ledger accounts (eg encumbrances, obligated amounts, state v non-state funds, etc.).
• Regular interaction with suppliers.
• Familiarity with an e-procurement system.
• Ability to use existing databases and to ensure data integrity.
• Demonstrated ability to work effectively with a diverse group of individuals in a manner that contributes to building and maintaining an effective and cohesive work team.
• Strong analytical and problem-solving skills.
• Strong interpersonal skills and ability to communicate effectively verbally and in writing with a variety of constituents.
• Excellent organizational skills under time sensitive conditions.
• Proficient in Microsoft Excel, Word and Power Point.
• Experience extracting, organizing, analyzing and reporting data.
• Experience working in financial ERP systems, such as Workday.
• Ability to conduct training sessions.

Starting Salary Range: Administrative Faculty C - The Starting Salary is $68,063.

*This position is contingent upon ongoing and available funding.

Full-Time Equivalent: 100.0%

Required Attachment(s): To be considered for this position, please upload the following documents to your application:

• Resume/CV
• Cover Letter
• Contact information for three professional references (Name, email and phone number)
• Unofficial Academic Transcripts (Applicants who have earned their degrees outside of the United States must have their educational transcripts evaluated by an approved evaluator if their college or university is not listed in the most recent edition of the Higher Education Directory, published by Higher Education Publications, Inc. If you have any questions regarding this, please reach out to the Human Resources, Talent Acquisition & Classification team)

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.