Events Coordinator

Event Coordinator

Grayhawk Golf Club is searching for a service-focused Event Coordinator! Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Essential Responsibilities :

• Act as liaison between club and client to ensure a successful event. This includes obtaining billing, handling on site event logistics, coordinating outside vendors, and enforcing the contract
• Occasionally conduct initial site tours as part of the sales process to establish event objectives, preferences, and budgets.
• Strategically identify, recommend, and implement upsell opportunities throughout the planning process to grow revenue from initial contract to final actualized event.
• Write BEO's for each group giving the club's departments an overview and schedule of the event and its objective, details of the meeting agenda, AV requirements, VIP's, billing arrangements, and special requests.
• Plan clients food and beverage events in coordination with Sales and F&B, including assistance with menu and wine selection, decorations, entertainment, and audio visual.
• Create and execute accurate banquet event orders that include detailed information on the agenda, menu items, room set up, and billing arrangements.
• Meet the client / member upon arrival and conduct pre event review, including the introduction of key staff, overview of event, and guest arrival details.
• Communicate last minute changes in functions to club staff, and ensure accurate and satisfactory follow up.
• Conduct post event review with clients including the presentation of banquet checks when applicable.
• Send thank you notes and critiques / surveys, and ensure any feedback is communicated and responded to.
• Work with the Sales team to generate an accurate monthly forecast of PE revenue associated with all events.
• Ensure monthly goals are attained to maximize revenue.
• Manage and maintain client information and reports accurately and promptly.

Qualifications :

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.