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Office Manager for Condominium Property in Gaithersburg!

Office Manager for Condominium Property in Gaithersburg!

Ultimate StaffingGaithersburg, MD, United States
16 hours ago
Job type
  • Full-time
  • Permanent
Job description

Job Title : Office Manager

Location : Gaithersburg, MD

Position Summary :

The Office Manager plays a vital role in ensuring smooth communication and operational efficiency within the organization. This position serves as a key liaison between the Board of Directors, Association Members, and Management, while also supporting office operations and administrative functions. This is a full-time, direct hire opportunity with a great company! It is fully in office and the salary is starting at $70k - dependent on experience.

Essential Responsibilities :

  • Administrative & Office Support

Perform general administrative and clerical duties including answering phones, greeting visitors, and responding to inquiries with professionalism.

  • Open, sort, and distribute incoming mail; manage outgoing correspondence.
  • Maintain office supplies and equipment, including copier upkeep and inventory management.
  • Schedule meetings, prepare agendas, and coordinate logistics for Board and Association meetings.
  • Attend monthly Board meetings and take detailed meeting minutes.
  • Records & File Management

    • Maintain both physical and electronic filing systems for leases, owner documents, and general office records.

  • Develop and manage an organized e-filing system for efficient document retrieval.
  • Ensure accurate recordkeeping and compliance with organizational policies.
  • Communication & Coordination

    • Facilitate communication between Board members, residents, and management.

  • Post work orders and general notifications using internal platforms.
  • Prepare schedules for visiting speakers and coordinate meeting materials.
  • Financial & Reporting Tasks

    • Complete billing check sheets and petty cash reconciliation forms.

  • Scan, file, and forward invoices to Accounts Payable.
  • Policy & Procedure Implementation

    • Assist in developing procedures to improve office efficiency.

  • Ensure rules and policies are implemented fairly and consistently.
  • Conduct research to support Board initiatives and special projects.

    • Requirements :

  • High school diploma or equivalent required.
  • 2+ years in property management experience required.
  • Bilingual - English / Spanish a plus, but not required.
  • Strong customer service skills and ability to interact positively with residents and visitors.
  • Ability to work independently and manage multiple tasks efficiently.
  • Excellent attention to detail, integrity, and dependability.
  • Cooperative and team-oriented attitude with sensitivity to others' needs.

    • All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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    Property Manager • Gaithersburg, MD, United States