Business Operations Coordinator

Business Operations Coordinator

Rapid Cycle Solutions LLC (RCS) is an innovative small business providing IT and management consulting services to the U.S. Federal Government and commercial clients. We have unique strengths in complex, cross-organizational solution analysis, design, development, implementation, and change management supporting enterprise requirements. Our team of professionals has deep consulting backgrounds supporting the unique needs of our clients. Our team members have proven experience leading strategic initiatives within the civilian Government agencies.

RCS is seeking an ambitious, detail-oriented Entry-Level Business Operations Coordinator. As a rapidly growing Woman-Owned Small Business (WOSB), RCS offers unique opportunities for quick professional growth and advancement in federal contracting. This position is designed for an individual at the start of their career who is eager to learn quickly, grow with and support a rapidly expanding company, and take on increasing responsibility across all facets of company operations.

This position may require the candidate to meet specific Security Clearance obligations. The BOC must reside in the Maryland, Virginia, or Washington, DC metropolitan area to ensure availability for periodic in-person meetings, training, and collaborative activities as needed.

What you will do:

• Be professional, have a broad knowledge of general office administrative procedures and practices. This may include HR, contracting, report generation, and related activities.
• Have strong communicative skills, both written and verbal, to convey information to various levels of individuals.
• Strong organizational and communication abilities to handle project coordination, research, and client interactions in a fast-paced environment.
• Basic technological proficiency, including the Microsoft 365 suite of applications for daily tasks such as email management, data organization, and scheduling.
• Must be able to work independently and in small teams, with interpersonal skills for collaborating on business development or administrative challenges.
• An analytical mindset with experience in data entry, fundamental quantitative analysis, or tools like Excel to support business operations.
• Eagerness to learn government contracting processes, compliance (e.g., GSA MAS), and associated tools utilized by Rapid Cycle Solutions.
• Comfort with learning new technologies and utilizing them to perform daily tasks.

Core Responsibilities:

Operational and Administrative Support:

• Provide comprehensive administrative support to Senior Staff and Leadership.
• Support daily office management tasks, project coordination, and routine communications.

Contracting and Compliance:

• Assist with government contract documentation, including reviewing contract modifications, staffing, billing categories, and funding.
• Maintain accurate contract and operational records using Microsoft 365.
• Assist with reviewing contract Mods and related documents to ensure they are accurate regarding staff resources, LCAT title, LCAT bill rate, contract hours, POP, funding levels, etc., before having the Senior Leadership team approve.

Quality Management:

• Become familiar with RCSs ISO quality guidelines and support documentation; opportunity to take on more responsibility over time.

HR and Benefits Assistance:

• Provide basic support for HR compliance activities, benefits communications, and employee onboarding/off boarding processes.

Proposal and Business Development Support:

• Collaborate on document preparation for proposals, marketing, and other growth initiatives.

Required Qualifications/Education:

• Clearance: Must have the ability to acquire a security clearance as needed.
• U.S. Citizenship required (NO EXCEPTIONS). Must be able to obtain a Public Trust clearance or higher.
• Bachelors degree (e.g., business, economics, marketing, or related field).
• 1-2 years of experience in administrative, operational consulting, or public sector support roles.
• Proficiency with Microsoft 365 tools (Outlook, Excel, Word, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Eagerness to learn government contract administration and compliance.
• Flexibility to respond to needs that might happen outside regular work hours.

Nice to Have Qualifications:

• Internship or work experience in a professional office or customer-facing role.
• Exposure to federal contracting, project management, or ISO quality standards preferred.
  
  

RCS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities as an applicant, please visit www.dhs.gov/E-Verify

All RCS work locations are drug-free workplaces.