Material Expediter

Job Description

Job Description : \n\nNalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes : Health insuranceDental insuranceVision insurancePet insuranceAnnual membership to Costco or Sam's401K...and much, much more! Duties and Responsibilities : Assists government staff in facilitating orders into DMLSS for Class VIII expendable, durable, and nonexpendable medical supplies, pharmaceuticals, and equipment to all WRNMMC departments and satellite clinics as well as designated units and activities on the installation and within the assigned geographical support area in accordance with regulatory guidance. Assists in supporting tenant units and activities within the tristate area. Supports the readiness and mobilization of troops for the Army's war missions by receiving the customer's Class VIII materiel requirements to include medical / surgical, pharmaceutical, and equipment for distribution and having requirements approved by the authorized government representative.Assists government staff in requesting and distribute required standard and / or non-standard, medical and / or nonmedical supplies, pharmaceuticals, and equipment. Coordinate with government representative for specialized procedures and efforts to obtain urgent, critical shortage items in support of potential life or death emergency requisitions for the customer.Performs a variety of technical support duties as approved by the authorized government representative, including requesting supplies and equipment through the proper ordering systems, completing individual transactions, prepare required documents and packet reviews, providing customer assistance-plexus and property management, screening reference files, conducting data searches, and distributing output files.Maintains all DA Form 1687, Notice of Delegation Authority to Receive Supplies, Assumption of Command Orders, Property Book Appointment Orders, and Financial Targets in accordance with General Fund Enterprise Business System (GFEBS). Maintain copies of orders. Review requisitions for Controlled & Regulated (Q&R) items and verify that requesting customer has signature card information that is validated and current; duplicate and attach to both the original order and DD 1348-1A / delivery form.Receive, research, submit orders after government authorized representative approval. Follow up on expendable medical and non-medical supplies for WRNMMC customers. With government authorized representative oversight and approval, process urgent and routine orders. In accordance with DHA, NCR, and WRNMMC policies, reconcile all customer orders and due outs to confirm that receipt was performed by an authorized government representative and notify customer accordingly of cancellation. Follow-up with customers to determine supply transaction issues have been resolved and notify the authorized government representative of any unresolved issues.Coordinates with internal and external customers related to Class VIII expendable and non-expendable materiel. Review, research, and submit requests after government authorized representative's approval. Conduct extensive research and cataloging on medical / surgical, pharmaceutical supplies, and equipment using multiple automation systems to ensure use of mandatory sources and compliance with standardization initiatives. Final approval of product will be made by the authorized government representative.Verifies that only authorized customers receive controlled substances and precious metals and that all storage requirements are met, notifying the authorized government representative of any issues or discrepancies. Submit New Item Requests (NIR) and New Equipment Requests (NER). NIR and NERs will be approved by a government authorized representative prior to submission of request.With the approval of a government authorized representative, submits all DA Form 3953s to Medical Materiel Management Section for items not available through e-commerce and exceeding the micro-purchase threshold of $3,500. With the approval of a government authorized representative, submit requisitions to the Item Managers when requesting Medical Chemical Defense Materiel (MCDM) material from the United States Army Medical Material Agency (USAMMA) in order to purchase and release to deploying military units.Coordinates with Quality Control / Quality Assurance (QA / QC) personnel for proper stratification and destruction. Coordinate with a government authorized representative for approval of funds prior to submitting orders. Notifies authorized government representative to coordinate with Systems Analyst when Work Breakdown Structure (WBS) has not been linked to the appropriate customer.Notifies the authorized government representative when transactions do not properly interface with the designated line of accounting within various automated programs to ensure financial accounting. Generate and distribute database reports utilizing the automated system.Identifies all medical supplies and equipment for purchase for review and approval by the authorized government representative. Research may include but not be limited to FEDLOG, DMLSS, LogiCole, UDR, Medical Master Catalog (MMC), the Medical Products Data Base (MEDPDB), WebFLSS, vendor catalogs. Notify government authorized representative if further contact is required with the vendor to determine product availability and status.Implements pre-determined levels and reorder points in the point of use system and storage areas that have been established. Monitors pre-determined levels in the system of record and identifies necessary edits in the system of record based on the levels established by the authorized government representative. Notifies the authorized government representative regarding issues related to catalog discrepancies in the Stock Record File in the system of record and DMLSS.Notifies the government authorized representative of required follow-ups on aged dues-in to ensure that orders are valid and processed from the commercial vendor. Ensures that outstanding orders do not exceed 20 days. Notifies the government representative of orders requiring proof of delivery from vendor as needed when order has not been processed into the automated system. As determined by the authorized government representative, notifies customer that item was received but not processed in the automated system in order to notify government representative to close record : cancellation of due-in and provide reason for cancellation. With the government authorized personnel oversight, contacts the customer for acknowledgement of overdue stock and requests guidance.Under the approval of an authorized government's representative, and using established pre-determined levels and reorder points, assists in the management of the stockroom in the application of automated supply systems to include handheld terminals and the point of use inventory system.Surveys assigned areas daily to inspect, identify and document environmental and HAZCOM / HAZMAT program deficiencies. All deficiencies are to be reported to the authorized government representative for corrective action. Performs a variety of technical support duties related to turning in supplies and equipment, researching and completing individual transactions, preparing required documents, providing customer assistance, screening reference files, conducting data searches, and distributing output files. With the approval of the authorized government representative, removes all expired shelf-life supplies from the supply area and separate serviceable and unserviceable supplies. Prepares turn-in documents for all serviceable excess, unserviceable equipment, and expired shelf-life supplies IAW local Standard Operating Procedures. Turn-in documents and supplies will be approved by the authorized government representative prior to disposition.May be required to transport, secure, and deliver / exchange medical gas IAW government and DOT regulations. Verify that oxygen cylinders are certified prior to delivering to all locations ensuring that DD Form 1199 is properly annotated and stored in approved racks.Coordinates and deliver supplies to Internal and External customers as mission dictates. Emergency orders will be delivered immediately upon receipt of material. Receive and sort material in the assigned locations by customer; review paperwork (DD 1348-1A or delivery list) matches material received by NSN or Item ID; quantity is correct, and that condition of material is serviceable. With the authorized government representative's oversight, retrieve authorized customer information from DA 1687 Signature Card to coordinate delivery or pick-up. Palletize material in accordance with regulations and internal policies. Report all discrepancies to the authorized government representative for corrective action.Assists with functions within the Warehouse Operations Section as determined by mission requirements to include but not limited to pulling, inventorying, MASCAL, crash carts and Assemblage Management (AM) Sets. Must be able to obtain and maintain a government license for both vehicle and material handling equipment as required when in support of the IMSA mission or external WRNMMC customers. Load government vehicles in accordance with regulations and instructions. Under the direction of an authorized government representative, contractor may be required to provide pick-up and delivery support services using a government vehicle to all supported activities. Interact with customers in a manner that is courteous and reflects favorably on WRNMMC. Communicate using all available communication devices to enhance customer assistance.Utilizes Personal Protective Equipment (PPE) to include steel-toed safety shoes, gloves, glasses, scrubs, disposable footwear, etc., as the work environment dictates and while using Materiel Handling Equipment (MHE). Notify their contractor supervisor for issuance of these items as well as their subsequent replacement due to items being lost, damaged, or unserviceable.Ensures that all external shipping containers have been removed from designated supply areas. Ensures that all boxes containing medical supplies are off the floor and placed on the proper shelving. Wipe down or dust shelves within the POU cabinets and flex track storage shelves with approved cleaning supplies and that they are cleaned monthly IAW regulations and procedures.Notifies the authorized government representative if vendor is in the facility without a displayed Vendor Credentialing Badge. Attend and successfully complete all mandatory government unique training according to hospital policy. Exceptions will be accepted due to scheduled sick or annual leave but must be rescheduled to attend the next scheduled training time.Completes and submits all automated DMHRSi manpower hour submissions as directed to reflect actual hours worked while employed by the facility for approval by the authorized government representative. Submission must be completed by COB on the second Wednesday of each government pay period. If on approved PTO, must submit prior to scheduled leave to meet manpower hour submission prior to the second Wednesday of each government pay period.With the direction of government oversight, transports laboratory specimens, medical supplies, equipment, pharmaceuticals, controlled substances, temperature sensitive material, medical records / reports and hazardous material to outlying clinics and agencies to the courier service. Ensure proper packaging and appropriate carrier / container of materiel is to shipping standard, TSMP items are in the authorized insulated container with correct monitoring device and Biohazard labeling needs to be on container if needed.Ensures that tanks are properly stored in wards, clinics, and MEDGAS storeroom. Verifies all accessories for MEDGAS operations are on hand and properly secured. Checks all manifolds daily to ensure usage is steady and there are no problems. Create and manage budget reports for medical gas companies. Ensures on lines on the contracts are accept at time of delivery.Monitors 18 CO2 cylinders for basement laboratory and STEM cell clinic. Take daily readings and exchange liquid Dewar's cylinder of hospital's main gas manifold (CO2, nitrogen, nitrous oxide).Analyzes all medical gas drop offs and deliveries for inaccuracies, trends, or differences. Make sure that the storage of medical gases adheres to all current regulatory compliance guidelines, safety regulations, supply bulletins, policy letters distributed by Medical Command (MEDCOM), Joint Task force, and the Joint Commission on Accreditation of Healthcare Organizations (JCAHO).Meets CLRT / JC Requirements of quality assurance, testing, and storage of medical gases based on standards written in the Oxygen Quality Assurance Program (OQAP). Ensure that cylinders are protected from dampness, excessive rise in temperature from direct sun rays, or other sources of heat to not exceed 125 degrees Fahrenheit. Be sure cylinders that are not in use or being transported have their valve protector caps installed.Maintains and updates all MSDS sheets and binder for all medical gases stored in the MEDGAS cage. The employee should not receive more than 1 substantiated instance or complaint of discourteous behavior toward customers, superiors, or co-workers.Maintains hospital staff and Linen Storage Area records of receipt and issue of all linen supplies. Ensures that records are maintained of linen sent to and returned from laundry, signs for same upon receipt. Submits descriptive listing of all items (i.e. nomenclature, size, etc.) to supervisor. Reports linen shortages and losses to supervisor. Assists the representatives from each linen using area in the identification and inventory requirements throughout the hospital. Ensures that adequate supply of linen is issued to cover weekends and holidays. Solely responsible for the linen operation and security of the Linen Storage area which supports multiple customers within a Health Care environment. Responsible to ensure that the exchange of linen is completed in a polite and expeditious manner. Maintains an accurate count of items and determines which items will be salvaged. Restock scrubs daily in the scrubEx and alEx machines. Empty soiled linen from the scrubEx machines and identified soiled utility spaces throughout the facility. Minimum Qualifications : Contract employee must possess at least a high school diploma or GED and meet the following minimum skills : proficiency in basic computer programs such as Excel, Word, and Microsoft Outlook. Must be able to speak, comprehend, read, and write English.Must be able to obtain and maintain a Tier 1 Security Investigation for access to Government Automated System.Must have 2-4 years of supply experience with knowledge of supply operations, suppl