Receptionist

Job Description

Job Description

RECEPTIONIST

Job Summary :

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the Firm.

Essential Duties / Responsibilities :

 Answers, screens, and determines the nature of calls and directs them to the proper staff member; takes messages as needed.

 Coordinates, schedules, and confirms all conference room and office requests as requested in a timely manner.

 Ensures that all visitors are escorted through the building by an SH employee.

 Greets all clients, visitors, and guests in a friendly and professional manner; determines the purpose of each person’s visit and directs or escorts them to the appropriate location.

 Liaison between Business Management department, vendors visiting the firm, and building maintenance department as needed.

 Responsible for sending “Cold Calls” to the cold call line or to Chief Growth Officer as appropriate.

 Sends incoming faxes to the intended employee; send confirmations of outgoing faxes to the intended employee and for logging for end of month cost entry.

 Updates monthly lists (i.e.- cell phone list, attorney and secretary assignments list, cell phone list, and who’s who list) and submits to IT for posting on the internal Intranet.

 Performs other administrative and clerical support tasks as assigned.

Education and Required Skills :

 High School diploma or equivalent required.

 Excellent verbal communication skills.

 Excellent interpersonal and customer service skills.

 Basic understanding of administrative and clerical procedures and systems.

 Proficient with Microsoft Office suite, FedEx, and NetDocuments.

Certifications :

 National Association of Professional Receptionists preferred.

 Notary preferred.

Work Hours :

 In office work at the Red Bank, NJ location.

 Full-time, non-exempt, Monday to Friday 9 : 00 a.m. – 5 p.m. (one hour unpaid lunch).

 Overtime (over 40 hours) may be required from time to time.

 Compensation range $21 – $26 per hour.

Scarinci Hollenbeck is an Equal Opportunity Employer.