CEO Executive Assistant

CEO Executive Assistant

Veterinary Innovative Partners (VIP) is a thriving network of vet-owned hospitals across twelve states. We're all about giving our teams the resources, mentorship, and autonomy they need to shine, while making sure pets get the top-notch care they deserve. At VIP, our team is family!

We're on the hunt for a superstar Executive Assistant to join our Franklin, TN crew! As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient operation of the executive office. You will be responsible for providing high-level administrative support to the CEO, managing their schedule, and handling a wide range of tasks to enable them to focus on strategic leadership and decision-making.

Calendar Management : Maintain the CEO's schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and prioritization.

Communication : Act as a primary point of contact between the CEO and internal / external stakeholders, screen and respond to emails, phone calls, and requests on their behalf.

Document Management : Prepare, review, and edit reports, presentations, and other documents for the CEO, ensuring accuracy and confidentiality.

Meeting Coordination : Organize and manage executive-level meetings, including board meetings, leadership team meetings, and special events, handling logistics, agenda preparation, and follow-up actions.

Travel Arrangements : Arrange domestic and international travel for the CEO, including flights, accommodations, visas, and itineraries, with attention to cost efficiency and safety.

Financial : Assist with expense tracking, reimbursement requests, and financial documentation, collaborating with the finance department.

Strategic Support : Conduct research, compile data, and prepare reports to support the CEO's decision-making process and strategic initiatives.

Team Collaboration : Collaborate with other department heads to ensure smooth communication and operational efficiency.

Special Projects : Assist with special projects, presentations, and other tasks as directed by the CEO.

Stellar organizational and time management skills.

Excellent communication skills, both written and verbal.

Discretion with sensitive information and a knack for confidentiality.

Proficiency in Microsoft Office and calendar management tools.

Ability to thrive under pressure and adapt in a fast-paced setting.

A problem-solving mindset and proactive attitude.

High professionalism and attention to detail.

Bachelor's degree or equivalent work experience.

Proven experience as an executive assistant or in a similar role supporting senior execs.

Anticipated salary range : $70K - $80K, Must be located in the Franklin, TN area and work 4 days per week in office 8 : 00am CT - 5 : 00pm CT

Benefits :

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

Discounted healthcare for personal pets

Veterinary Innovative Partners (VIP) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.