Proposal Specialist

DUTIES AND RESPONSIBILITIES :

The principal duties and responsibilities of the Proposal Specialist consist s of but are not limited to the following :

• Manage the full proposal lifecycle using Loopio (proposal automation program) from intake to final submission.
• Align proposal strategies with SEnergys business goals in collaboration with marketing engineering and leadership teams.
• Research and draft project write-ups for RFQs / RFPs ensuring technical accuracy through SME collaboration.
• Maintain and optimize Loopio (proposal automation program) export themes for consistent branding.
• Identify content gaps and develop new entries; oversee content strategy within Loopio (proposal automation program).
• Maintain up-to-date personnel profiles and project experience files.
• Organize and retain all qualification and contract documents (NDAs COIs etc.).
• Track proposal statues schedule kickoff meetings and ensure timely submissions.
• Facilitate internal reviews and approvals; incorporate feedback for quality improvement.
• Analyze market trends and proposal outcomes to refine strategies.
• Train internal teams on Loopio (proposal automation program) usage and proposal standards.
• Implement automation tools to streamline workflows.
• Ensure proposal-related websites are current and compliant.
• Document all proposals and outcomes in CRM.
• Notify Marketing Manager of at-risk deadlines and provide mitigation plans.
• Conduct research on solicitations and collaborate with the BD team to ensure timely follow-up and completion of required action
• Complete accurate timesheets daily.
• Other duties as assigned.

MEASUREMENT OF PERFORMANCE :

The Proposal Specialist shall be deemed to be performing in a satisfactory manner when the following have been met and / or exceeded :

REQUIREMENTS : EDUCATION :

Preferred : Bachelors or Associates Degree in Business or Communications or related

Required : High School Diploma or equivalent with 3 years experience in proposal management preferably in energy or engineering sectors. Must possess strong detail-oriented skills.

Must be able to read write and speak English.

SKILLS : Strong (effective) written and verbal communication skills project management skills exceptional computer skills and word processing applications. Organizational and multi-tasking skills. Proficiency in Loopio (Proposal Automation Platform) or similar platforms Microsoft Office Suite and CRM tools. Familiarity with RFR / RFQ processes and compliance requirements.

Preferred : Experience with branding and formatting in proposal automation programs and knowledge of electric utility consulting and / or engineering services.

PHYSICAL : This position requires the ability to listen and hear good eyesight sitting standing walking bending squatting stooping kneeling reaching and use of hands and arms.

Required Experience :

Manager

Key Skills

Mechanical Design,2D Animation,ASME Codes & Standards,Construction Estimating,Layout Design,Creo,Mechanical Engineering,Visual Basic,Autocad,Auto Estimating,Proposal Writing,MRP

Employment Type : Full-Time

Experience : years

Vacancy : 1