Administrative Assistant

Administrative Assistant

We are looking for a skilled Administrative Assistant to join our team on a contract basis in Manlius, New York. This role involves supporting tax preparation processes, ensuring accuracy and organization in documentation, and maintaining confidentiality at all times. If you are detail-oriented, reliable, and possess strong administrative skills, we encourage you to apply.

Responsibilities

Assist in preparing tax return documentation, including organizing and printing client copies.

Ensure tax return folders are accurately prepared and placed on partners' desks.

Create and maintain copies of tax returns for both client binders and business files.

Organize and process tax-related documents efficiently and in the required order.

Handle inbound and outbound calls with professionalism and accuracy.

Respond to email correspondence promptly and ensure clear communication.

Perform data entry tasks with attention to detail and timeliness.

Provide excellent customer service by addressing inquiries and resolving issues.

Maintain confidentiality of sensitive client and business information.

Support general administrative tasks to contribute to smooth office operations.

Requirements

At least 1 year of experience in an administrative or similar role.

Strong organizational skills and attention to detail.

Ability to manage multiple tasks efficiently and meet deadlines.

Proficiency in handling inbound and outbound calls.

Familiarity with email correspondence and clear, detail-oriented communication.

Competence in data entry and maintaining accurate records.

Excellent customer service skills and a client-focused approach.

Commitment to maintaining confidentiality in all aspects of the role.