Administration Officer

Role

Hours of work are 8:00am to 4:00pm, Monday to Friday during the school term.This includes a 30 minute, unpaid lunchbreak.

The successful candidate will be required to commence duties at the start of each year, 3 working days prior to the commencement of teaching staff.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 ( therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Walcom Ngarrwa Secondary College is committed to providing high quality services to our students, staff and the broader community.The Administration Officer as a first point of contact for the school will be required to model our school values of Belonging, Curiosity and Achievement in their day-to-day work and interactions.

The Administration Officer, as a member of the Education Support Team, reporting to the Business Manager, will be responsible for:

• Undertake clerical and keyboard duties in support of the school administration function.
• Provide document preparation support.
• Maintain, enter and retrieve data from the schools computer system.
• Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
• Prepare straightforward correspondence according to school procedures ( sending out form letters).
• Prepare inventories, requisitions and uncomplicated documents.
• Maintain and update basic written records.
• Obtain basic data or factual information from given sources, books, reports, manuals, catalogues, tables, forms, etc.
• Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
• Make less complex routine entries in records, stock movement; file movement, accounts, leave.
• Make appointments and maintain diary records.
• Select and use equipment in accordance with school procedures and manufacturer's instructions.
• Receive enrolment documentation and record data.
• Receive and process student payments via CASES
• Provide first aid to students, staff and visitors as the need arises
• Other duties as requested by the Principal and Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Candidates are asked to submit their application as one (1) PDF document.Within this document you should include a cover letter, resume, response to each selection criteria and the contact details of three (3) confidential, professional referees.

Applicants are required to submit their application via Recruitment Online and also encouraged to email their application directly to the Principal, Mr Brad Moyle at

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

A new school opened in January 2024

Serving the needs of families in Wyndham and Werribee.

Year 7 students in 2024 with Year 8 commencing in 2025.

Would you like to be a key player in building a positive, supportive, inclusive and high expectations school culture and climate?

Are you excited by the possibilities that a new school brings?

Are you prepared to work hard and be rewarded with the success of seeing a new school grow and thrive?

If you answered 'Yes' to these three questions, you may be just the person we are looking for at Walcom Ngarrwa Secondary College.

Walcom Ngarrwa Secondary College is a new school that opened for students at the start of the 2024 school year. We are located in the Harpley Estate in Frome Cr, Werribee, which is 31km west of the Melbourne CBD.We commenced this year with 176, Year 7 students in and we will be adding a new year level, each year until we cater for students in Year 7-12.We anticipate a peak enrolment of 1200 - 1400 students at our College.

Our Vision

Walcom Ngarrwa Secondary College builds bright futures for the young people of the local communities.Achievement, Belonging and Curiosity underpin the development of an aspirational and inclusive school community that supports each student on their learning journey to a pathway through and beyond school.We foster strong connections with community to ensure today's learners can thrive as generous, active and informed citizens.

Our Mission

We're on a mission to provide the best education we can for our students by delivering high impact, evidence-based practices in learning and wellbeing, within a culture of high expectations for success.Healthy, happy and curious students and staff bring our vision and values to life.

Our Motto

Walcom Ngarrwa Secondary College's Motto is Building Bright Futures.

Additional information can be found at

Candidates are asked to submit their application as one (1) PDF document.Within this document you should include a cover letter, resume, response to each selection criteria and the contact details of three (3) confidential, professional referees.

Applicants are required to submit their application via Recruitment Online and also encouraged to email their application directly to the Principal, Mr Brad Moyle at