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Project Coordinator

Project Coordinator

Impec GroupFremont, CA, US
9 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.

The Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed.

Pay Range $45 / hr-$50 / hr

Position Project Coordinator

Schedule requires on-site presence five days a week. Flexibility is essential.

Responsibilities

Project & Facilities Coordination

  • Manage and track MAC work orders, ensuring timely execution.
  • Coordinate furniture installations and small project work across multiple sites.
  • Support site PMs with scheduling, logistics, and documentation, such as meeting minutes and schedules

Procurement & Vendor Management

  • Issue and track purchase orders (POs) for project-related goods and services.
  • Liaise with vendors to ensure timely delivery, quality compliance, and scope alignment.
  • Maintain vendor records and assist in onboarding new suppliers as needed.

    • Administrative & Operational Support

  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Maintain project documentation with up-to-date status – schedules, budget trackers, meeting minutes
  • Assist with budget tracking and invoice reconciliation

    • Process Improvement & Compliance

  • Support continuous improvement by documenting workflows and identifying inefficiencies
  • Ensure adherence to internal design standards

    • Requirements

  • 2+ years of experience in commercial project coordination, facilities management, or procurement
  • Strong organizational and communication skills
  • Proficiency in Microsoft Office Suite and project tracking tools (e.g., MS Project, Bluebeam, SAP, Ariba
  • Experience with vendor management and PO processing
  • Ability to work independently and collaboratively in a fast-paced environment
  • We value experience in MAC work, furniture installations, and small-scale construction or fit-ups, so if you have a knack for these tasks, we'd love to hear from you!
  • We encourage candidates who aspire to advance into a Project Manager role to apply!

    • Benefits

  • Choice of select medical plans
  • Dental Plan
  • Vision Plan
  • Paid time off
  • Simple Individual Retirement Account (IRA) Plan with employer contribution
  • A tremendous organizational culture centered on transparency, honest communication, prescribed process, and personal responsibility.

    • Impec Group Core Values

  • Get things done
  • Stay humble
  • Focus on people
  • Be smart
  • Lead with integrity
  • Solve problems
  • Enjoy the journey together

    • A great organizational culture centered on transparency, honest communication, prescribed process, personal responsibility and accountability.

    Employment authorization will be conducted via E-Verify within the first three days of employment.

    Impec Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

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    Project Coordinator • Fremont, CA, US