Payroll Manager

Payroll Manager / Payroll Tax Specialist

Be a part of a mission-driven team making a difference in our community. This organization is one of the largest providers of disability support services in Texas, with 11 locations statewide and continued growth into other states. When you join, you become part of a diverse and compassionate group of professionals who know their work directly impacts the lives of the clients they serve.

Role Overview

The Payroll Manager / Payroll Tax Specialist plays a critical role in leading HANDS ON payroll operations and ensuring compliance with federal, state, and local regulations. This position combines leadership of a high-volume payroll team with hands-on tax and compliance responsibilities. The role oversees the preparation , processing , and reconciliation of bi-weekly payrolls across multiple entities, manages tax filings, and ensures adherence to IRS Section 3504 requirements and state unemployment tax rules.

Key Responsibilities

Lead, supervise, and train payroll staff, including supervisors, specialists, and tax team members (20+ people)

Oversee and manage end-to-end payroll and tax functions to ensure accurate and timely processing

Prepare, review, and reconcile payroll tax filings (941, 940, Schedule B, SUTA, W-2, Social Security, Medicare, and local / state returns)

Monitor payroll processes for compliance with internal policies and federal / state laws

Serve as a liaison with federal and state tax offices as needed

Ensure timely and accurate payroll tax deposits and reconciliations across multiple companies

Maintain consolidated payroll and tax-related data to support quarterly and year-end reporting

Plan and implement payroll system upgrades or new software, ensuring staff are trained on changes

Provide technical accounting support, implementing accounting principles and procedures in payroll processes

Observe confidentiality policies and maintain compliance with company, state, and federal guidelines

Qualifications

3+ years of experience in payroll accounting within an aggregate filing environment

3+ years of leadership and team management experience

College degree in a business-related field is preferred

Certified Payroll Professional (CPP) certification preferred

Strong knowledge of payroll laws, IRS Section 3504 requirements, aggregate tax filings, and W-2 reporting

Proficiency with Excel (including modeling, index / match)

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