Contract Analyst, Family and Child Health Administration

Procurement Analyst

The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The Bureau of Administration consists of four units, Contracting, Budget & Analytics, Procurement & Administration and Human Resources, that work together to help all programmatic bureaus within the Division to achieve their vision, by providing expert operational support, guidance and customer service. Under the direction of the Deputy Director of Contracts, the Contract Analyst will perform responsible work in the coordination, monitoring and / or evaluation of various contracts / projects aimed at improving Administration, Customer Service and Project Management within the Division of Family & Child Health, by coordinating systems and procedures to ensure minimal delays in the workflow and reliable tracking of contract activities.

Duties will include but not be limited to :

• Initiate and submit Contract Action Request in agency's contract management system and utilize Citywide systems in the processing and approval of procurement actions and contract awards; assist with preparing contract change or modifications.
• Review contract requests for completeness, accuracy, and compliance with rules, procedures, laws and other regulations.
• Draft contract documents such as solicitations and concept papers.
• Promote increased utilization of City-Certified M / WBE vendors and assist the procurement unit to process M / WBE related contracts.
• Evaluate, review and analyze contracts, including memorandum of agreements and small purchases, to determine compliance with established City, State and Federal procurement rules and guidelines.
• Provide technical and analytical assistance on contracting methods and practices to the Division's Programs.
• Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
• Collaborate with ACCO, Program and legal staff in the preparation of contract scope and budgets.
• Work in partnership with all involved parties for the implementation of cross-Bureau projects.
• Ensure timely registration of contracts from time of assignment until registration stage.
• Collaborate with program staff to review and process RFP's contract renewals, amendments, budget modifications and other contract changes.
• Ensure data integrity within the Department and Division contract management systems by tracking assigned contracts.
• Provide periodic and ad-hoc contract reports and analysis to senior management and program staff.
• Serve as a liaison between DFCH staff and vendors to resolve outstanding issues.
• Assist with special projects related to the Division's contracting activities as needed.

Why you should work for us :

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549. This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.