Administrative Assistant - Engineering

Performs advancedadministrative duties for the department director and department staff.

Ø Coordinatesoffice management activities

Ø Acts asliaison between the directors, subordinates and others by transmittingdirectives, instructions and assignments

Ø Independentlyfollows up on status of assignments

Ø Reads andscreens incoming correspondence and reports; makes preliminary assessment ofthe materials, organizes documents and forwards appropriate materials asnecessary.

Ø Providedetailed information regarding department's policies and procedures and onvarious programs including purchasing card policy

Ø Independentlyresponds to letters and general correspondence of a routine and non-routinenature

Ø Reviewsdocuments to determine appropriate forms are used and completely filled.

Ø Maintainsappointment schedule / calendars, arranges meetings / conferences and makes travelarrangements

Ø Preparescomprehensive reports and compiles annual budget requests

Ø Reviewsexpenditures requests to ascertain availability of funds

Ø Initiates andmaintains a variety of files and records

Ø Conductsadvanced research, compiles and analyzes data for special projects and variousreports

Ø Processes and trackspurchase orders requests

Ø Performs otherduties as assigned

MinimumQualifications : Three (3)years of clerical experience; Advanced proficiency in the use of computersoftware applications : MSWord; Excel; Access; and PowerPoint.

PREFERENCE : Bilingual inEnglish / Spanish; Associate degree from an accredited college. AcceptableEquivalency : Any combination of experience and training that would likelyprovide the required knowledge; skills and abilities

Required Knowledge, Skills andAbilities

Ability toorganize; prioritize and multi-task. Must interpret and apply both written andoral instructions. General office skills to include typing; filing andaccounting functions. Excellent English grammar; spelling andpunctuation. Advanced proficiency in MS Excel; Word and PowerPoint. Must be precise in numerical calculations and record preparation. Must be punctual and organized to meet deadlines. Ability to communicateeffectively and courteously with city staff and the public. Ability tomaintain confidential information.

Additional Information

EmployeeBehavior and Conduct City employees shall conduct themselves in a professionalmanner and shall exhibit and extend such professional conduct appropriate forthe circumstances to those with whom they come into contact both internally andexternally during the performance of their duties. Examples ofprofessional conduct include but are not limited to being communicative,informative fair honest and respectful. All City employees are required in thecourse and scope of their employment to provide services for the benefit of thegeneral public during emergency situations that threaten the safety ofKingsville's citizens. City employees must be able to work immediately beforeduring and / or immediately after an emergency.

Disclaimer

Theinformation listed above reflects minimum standards and illustrations of thevarious types of work that may be performed. The omission of specific jobfunctions requirements or tasks does not exclude them from the job if the workis similar related or a logical extension of the work assigned.

Employee Behavior and Conduct

City employees shall conductthemselves in a professional manner and shall exhibit and extend suchprofessional conduct appropriate for the circumstances to those with whom theycome into contact both internally and externally during the performance of theirduties. Examples of professional conductinclude, but are not limited to, being communicative, informative, fair, honestand respectful.

All City employees arerequired in the course and scope of their employment to provide services forthe benefit of the general public during emergency situations that threaten thesafety of Kingsville's citizens. City employees must be able to work immediatelybefore, during, and / or immediately after an emergency.

All positions require thefollowing : 1) High School diploma or equivalent, 2) Valid driver's license 3)satisfactory driving record and 4) eligibility to work in the U.S.legally. The successful applicant willbe required to pass a pre-employment drug screen and background investigation.

Exempt : No

Type : FT Employee

Department : 8000 Engineering

Location : City of Kingsville