Accounting Manager/CPA

Accounting Manager/CPA

The Accounting Manager/CPA will oversee ZOE International's Accounting Department, with responsibilities spanning financial reporting, donor processing, audits, accounts payable, accounts receivable, cash flow management, billing, journal entries, and payroll processing. This role ensures compliance with accounting policies, manages financial operations efficiently, and provides leadership and support to the accounting team.

Reports To: USA Director or Western Regional Director (WRD)

Employment Status: Full-Time, Non-Exempt, 40 hours per week

Key Responsibilities

Financial Oversight & Compliance

• Policy Adherence: Ensure accounting procedures align with established accounting policies and regulatory requirements including GAAP and GAAS (for county contracts).
• System Optimization: Continuously improve and streamline internal systems and workflows.
• Compliance: Maintain compliance with CARF standards and update accounting policies as necessary.
• Team Development: Provide regular training, feedback, and management support to the accounting department.
• Ensure transparency in fundraising: Create and submit annual applications for Combined Federal Campaign (CFC), and Evangelical Council for Financial Accountability (ECFA).
• Risk Management: Assist with financial risk assessments helping to identify financial risks and solutions.

Accounts Receivable

Donor Contribution Processing: Oversee the processing of donor contributions through Virtuous Donor System, Stripe, Classy, PayPal, and iDonate.

Special Donations: Manage and track special donations, such as stock options, professional services, and gift-in-kind donations.

Grant Income; Expense Management: Oversee the processing of grants, ensuring proper income and expense tracking. Collaborate with other departments in applications for government and other grants, providing financial data and analysis.

Billing: Coordinate with monthly billing for programs such as Los Angeles DMH and any additional billing activities. Maintain receivable files and report on overdue receivables. Collaborate with the DMH to support billing and monthly correspondence with county authorities.

Accounts Payable

Check Request & Approval: Manage the disbursement request system, including extraordinary spending approvals, new vendors, Zelle, Bill Pay, and ACH payments in a timely fashion.

Credit Card Payments & Contracts: Review credit card payments, draft contracts with vendors, and ensure compliance with financial policies, including ASC606 Revenue Recognition.

Month-End Procedures: Provide support for month-end closing procedures as necessary. Not limited to bank reconciliations, credit card reconciliations, payroll allocations (by journal entry), DMH income, ZHY (Zoe Home for Youth) Income - making sure county payments agree with days youth(s) have spent in the home, and review.

Payroll Processing

Bi-Weekly Payroll: Process and ensure accuracy in bi-weekly payroll in collaboration with HR. Payroll Adjustments: Audit and reconcile benefits regarding invoices, payroll deductions, taxes, and changes to payroll data for multiple states.

Retirement & Loan Contributions: Manage, reconcile and upload 403(b) contributions and loan repayments. Assist staff with various retirement benefits requests.

Labor Allocation: Ensure accurate labor allocation and reconciliation of payroll journal entries across multiple departments. Employee Support: Assist employees with timekeeping issues and miscellaneous payroll-related inquiries.

Year-End Payroll Review: Collaborate with HR to review accrued payroll, accrued vacation, etc., for year-end audit purposes. Review W-2 earnings and deductions. 1099's: Compile data relating to vendor payments and profile information; create and file 1099 NEC and 1099 MISC.

Missionary Funds Management

Missionary Contributions: Review and manage missionary contributions, reviewing monthly reports to supervisory staff and missionaries.

Short-Term Missions: Oversee accounting for short-term mission activities, including expense tracking, wire transfers, and reconciliations.

Cash Management

Banking & Cash Flow: Monitor bank balances, oversee and optimize cash flow by monitoring inflows and outflows to meet operational needs. Forecast future cash requirements, and implement strategies to improve efficiency.

Bank Reconciliations: Execute monthly bank reconciliations in preparation for month-end closing.

Backup Support: Serve as backup for bank deposits and oversee international transfers, ensuring proper recording in accounting system. Petty Cash & Gift Card Tracking: Reconcile and track petty cash and gift card spending for ZHY and general ZOE use.

General Ledger & Financial Reporting

Profit & Loss Management: Track and manage profit and loss reporting for the organization. Revenue Recognition: Review and audit monthly billing under ASC 606 for proper revenue recognition. Expense Coding & Reconciliation: Ensure proper coding of all payables and receivables, tracking spending across various accounts. ZHY Finances: Oversee and reconcile ZHY-specific finances, including allowance spending and other financial tracking. Month-End Closing: Review all income and expense data provided by financial analyst including but not limited to credit card expenditures, balance sheet accounts and funds within multiple cash accounts. Oversee closing process. Reporting: Draft and review financial reports and analyses as required for monthly executive finance meeting. Compile weekly income data and analyses for internal reporting.

Budgeting & Financial Planning

Departmental Budgets: Develop and maintain annual budgets for multiple departments, collaborating with department heads and executives. Company Budget: Compile departmental budget information, analyze prior years' budgets and actuals, and assist in forecasting for various departments. Meet with executive staff providing feedback and document changes. Review, report and manage departmental budget spending. Grant Budgets: Research and create detailed budgets for grants, ensuring compliance with county requirements and adjusting as needed. Budget Variance Reviews: Conduct monthly budget-to-actual meetings with department heads and senior management. Board Reporting: Prepare quarterly financial presentations for Board meetings as required, including income, expenses, donor information and cash management.

County Contracts & Reporting

Contract Management: Maintain financial records for various county contracts, ensuring compliance with contract terms. Service Delivery Plans (SDP): Prepare and submit SDP and Provisional Rate Request (PRR) reports as required. Annual Cost Reporting: Prepare and submit annual cost reports, ensuring compliance with county standards and regulations (this report is presently suspended by county).

Audit & Compliance

Annual External Financial Audits: Coordinate with auditors, compile and upload all necessary financial and company data, and facilitate the annual audit process by creating functional expense reports, consolidating with multiple international entities, translate financials into USD, fixed assets etc. Worker's Compensation & DMH Fiscal Compliance Audits: Prepare required documentation for worker's compensation and fiscal compliance audits, ensuring adherence to all necessary guidelines. Internal Controls: Manage internal controls, ensuring compliance with audit recommendations and the maintenance of effective financial practices. Strive to improve processes for efficiency and control.

Tax & Regulatory Filings

Miscellaneous Tax Filings: Complete various tax filings, including BOE-2667, 571-L, and property tax audits as required. Financial Analysis & Reporting: Assist other departments with financial analysis and ad-hoc reporting needs. Training & Support: Attend relevant financial training sessions presented by the county for regulatory purposes and provide support for internal and external stakeholders.

IT & System Support

Financial Systems: Assist with the management of accounting systems (RightWorks, QuickBooks) for the U.S. and Thailand. IT Support: Address issues related to accounting software and systems relating to USA and Thailand. Meet with Thailand staff as needed to assist and solve issues. KPI Oversight or Performance Metrics: Track key performance indicators (KPIs) to evaluate departmental effectiveness and identify areas for improvement.

Desired Skills & Qualifications

Technical Expertise: Proficient accounting skills with a solid understanding of business and financial principles. Communication: Strong interpersonal communication skills, including email and phone etiquette, with an ability to engage with a range of stakeholders. Integrity & Confidentiality: Demonstrated ability to handle sensitive financial matters with discretion and professionalism. Organizational Skills: Attention to detail and ability to manage multiple projects simultaneously. Core Values Alignment: Embody ZOE International's core values in all aspects of work and interactions.

Experience

Minimum Experience: 5+ years of experience in accounting or bookkeeping, with non-profit experience preferred. Education: Bachelor's degree in Accounting (or equivalent professional experience).

Technical Skills

Advanced proficiency in QuickBooks, Excel and Google Sheets; experience with audit compliance with the focus on non-profit auditing and GAAS; understanding of CRMs (Virtuous preferred); experience in Sage Intacct a plus.

Requirements

Training: Must complete ZOE International's management training courses. Physical Requirements: Ability to