Regional Project Accounting Specialist

Regional Project Accounting Specialist

Location : Albany, OR

Employment Type : Full-Time, Non-Exempt

Hourly Rate : $28-30 per hour

Position Summary : The Regional Project Accounting Specialist is an integral member of the accounting team and is responsible for managing all aspects of job cost accounting for multiple construction projects. This position provides consistent support to Project Managers, Project Engineers, internal departments, and external customers. The Regional Project Accounting Specialist ensures the timely and accurate processing of contract documentation, job cost reporting, accounts receivable, accounts payable, and compliance documentation. The role requires strong organizational skills, confidentiality, communication, and the ability to meet deadlines in a fast-paced environment. The position also serves as an on-site support resource for vendors and employees at the Albany office location and will also provide key support with shipping and receiving.

Essential Duties & Responsibilities

• Project Accounting & Job Cost Management
• Set up new job accounts and proper job cost coding within the ERP system.
• Maintain job cost accuracy through ongoing analysis, reconciliation, and reporting.
• Prepare progress billings to customers and final billings at project closeout.
• Create and distribute final letters for purchase orders / Subcontracts.
• Gather information during audit of requested documentation.
• Maintain all project-related financial data, documents, and records.
• Accounts Receivable & Payable
• Review invoices, ensuring compliance documentation and approvals are in place.
• Ensure PO's are complete with accurate information for processing.
• Prepare and submit customer invoices and follow up on outstanding receivables.
• Assist with other AR / AP duties as assigned.
• Internal & External Coordination
• Provide accounting support to Project Managers, Project Engineers, and field teams.
• Coordinate regularly with customer project accountants and internal departments.
• Offer on-site support for employee needs at the Albany office.
• Assist the Maintenance Department with shipping / receiving tasks as needed.
• General Accounting & Administrative Support
• Maintain confidentiality of financial and personnel information.
• Support departmental deadlines with a high degree of accuracy and efficiency.
• Perform other accounting or administrative duties as assigned.

Required Qualifications

Preferred Qualifications

Working Conditions & Physical Requirements

Benefits

Work Schedule

Equal Employment Opportunity (EEO) Statement

We are an Equal Opportunity Employer and comply with all applicable federal, state, and local employment laws, including the Oregon Equal Pay Act and Oregon's nondiscrimination laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other protected status.

At-Will Employment Disclosure

Employment with the company is at-will, meaning either the employee or employer may terminate the employment relationship at any time, with or without cause or notice, in accordance with Oregon state law.