Floating Building Secretary'); '

Position Type :

Secretarial / Clerical / Secretary

Date Posted : 7 / 22 / 2025

Location :

'); 'Multiple Buildings

District :

Grayslake Community Consolidated School District 46

High School Diploma or equivalency.

Formal First Aid, CPR and AED certification

Ability to maintain confidentiality

Ability to use office technology effectively and efficiently

Ability to maintain accurate and complete file records

Ability to use initiative and independent judgment

Ability to plan and organize work and projects

Ability to understand and effectively carry out oral and written instructions

Ability to effectively communicate (oral and written)

Ability to establish and maintain effective public, pupil and co-worker relationships

Working knowledge of English, spelling and composition

Bilingual Spanish, preferred

Performs usual office routines and practices associated with a productive and smooth-running office

Maintains such student records as shall be required

Maintains daily / weekly staff attendance log and arranges for substitutes

Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel

Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person

Maintains an organized work station

Receives, sorts and delivers incoming mail

Assists teachers in preparing instructional materials as requested

Inventories office / teacher supplies

Operates office equipment efficiently

Types a variety of material including correspondence, reports, notices, etc.

Maintains a regular filing system and files materials based upon the practice of the office

Assigned duties to and supervises work of office clerks / volunteers

Handles student registration / transfer

Counts monies and prepares deposits

Administer First Aid and medication to pupils

Other duties as assigned by Administration

This individual will have a set schdule where they rotate amongst the buildings and assist buildings when there is an abence of the Administrative Assistant or Health Clerk.

Title : Floating Secretary

Reports To : Director of Human Resources

Department : Building

Classification : 11 Month

FLSA Status : Not exempt

JOB OVERVIEW :

The Floating Secretary is responsible for assisting in school offices throughout the district as needed. This individual will rotate amongst buildings and fill in for Building Administrative Assistants and Health Clerks when they are out of the building due to an absence.

QUALIFICATIONS :

High School Diploma or equivalency.

Formal First Aid, CPR and AED certification

Ability to maintain confidentiality

Ability to use office technology effectively and efficiently

Ability to maintain accurate and complete file records

Ability to use initiative and independent judgment

Ability to plan and organize work and projects

Ability to understand and effectively carry out oral and written instructions

Ability to effectively communicate (oral and written)

Ability to establish and maintain effective public, pupil and co-worker relationships

Working knowledge of English, spelling and composition

Bilingual Spanish, preferred

PERFORMANCE RESPONSIBILITIES :

Performs usual office routines and practices associated with a productive and smooth-running office

Maintains such student records as shall be required

Maintains daily / weekly staff attendance log and arranges for substitutes

Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel

Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person

Maintains an organized work station

Receives, sorts and delivers incoming mail

Assists teachers in preparing instructional materials as requested

Inventories office / teacher supplies

Operates office equipment efficiently

Types a variety of material including correspondence, reports, notices, etc.

Maintains a regular filing system and files materials based upon the practice of the office

Assigned duties to and supervises work of office clerks / volunteers

Handles student registration / transfer

Counts monies and prepares deposits

Administer First Aid and medication to pupils

Other duties as assigned by Administration

EVALUATION :

As per current State Law and the District's current collective bargaining agreement

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others, or which impose undue hardships on the District.

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