Administrative Clerk III - Treasurer's Office

Tax Collection Assistant

This position is responsible for providing assistance with the tax collection process, providing customer service to the general public, as well as, various clerical duties associated with general office operations. Days : Monday - Friday Work Hours : 8 : 00 a.m. - 4 : 30 p.m. Hours Per Shift : 8 Shifts Per Pay Period : 10 Position FTE : 1.0 Applications are being accepted from current Walworth County employees as well as members of the public.

To include the following. Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Receipt / batch tax payments and process general receipts. Assist the public at the counter, on the phone, and via department email with their inquiries. Prepare and balance departmental daily deposits. Prepare journal entries, invoices, and requisitions for the Treasurer's Office and Mailroom / Print Shop. Auditing department p-card on a monthly basis. Prepare and maintain debt collection reconciliation and reporting for county departments and the State of Wisconsin. Provide backup for daily Treasurer's deposits and maintain cash drawer. Verify and release wire transfers, ACH transactions, and book transfers. Assist the Printing Coordinator as needed. Perform clerical support for the County Treasurer and Deputy Treasurer. Demonstrate a commitment to county safety and risk management efforts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and / or Experience High school diploma or equivalent competencies plus one year of formal preparation, and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent. Proven experience in cash handling. Interactions & Communication Responds to requests and initiates contacts to exchange basic or general information with others. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Decision Making This position has authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the job and / or work unit within the department and information is provided to others for their decision making. Thinking & Problem Solving In relation to established procedures, protocols, and policies of the county, challenges of this position tend to be routine and primarily related to procedure and process issues. Tools and Equipment Used Telephone Copy Machine Calculator Personal Computer / Printer FAX Machine Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear; and use hands to finger, handle, or feel. The employee frequently is required to stand; walk; and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. Nepotism or Conflict of Interest Compliance A person may not be offered or hold this position if the employment would result in that person being a supervisor or subordinate to an immediate family member. Immediate family includes the employee's spouse, brother, sister, parents, children, stepchildren, father-in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, and any other member of the employee's household. A person may not be offered this position if employment would create either an actual conflict of interest or the appearance of a conflict of interest.

Formal electronic application; rating of education and experience; oral department interview; reference check; background check; and post-offer medical examination including drug screen. Other job-related tests may be required.